The Best Tricks and Tips for Google Calender to maximize its use

Best Tricks and Tips for Google Calender to maximize its use

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Best Tricks and Tips for Google Calender to maximize its use – Guide

Google Calendar is at the heart of so many other Google productivity apps, from Google Keep and Google Tasks to Gmail and Google Meet. They all join your calendar and keep it up-up-to-date and organized is the key to keeping up with your work schedule.

Your Google Calendar comes with your personal Gmail address, and you wouldn’t believe how simple it is to use and configure up. But if you work at a company that uses its own Google Calendar, you suddenly need to figure out how to best integrate your personal calendar with your weekly meeting schedule.

While it’s easy to use without much guidance, Google Calendar has many hidden depths that make it much more effective – which is why it’s at the top of our list of the best calendar apps for Android. If you prefer the mobile app or browser-based version, we have a lot of Google Calendar tips and tricks that apply to one or both. From keyboard shortcuts to add-ons and integrations.

Create new calendars for different parts of your life.

When you start Google Calendar for the first time, you get a calendar to get started – it’s the one with your name in “My Calendars”, as shown in the screenshot below.

To create a new calendar, click the three dot icon () next to the Add a calendar field and select New calendar from the drop-down menu (also accessible through the Settings menu). Name your calendar, add a description, and set a time zone for your calendar. Once you’ve created your calendar, you’ll be able to edit its settings, manage notifications, and share it with others.

So if you want to use your calendar for multiple purposes—such as managing your actual schedule, planning specific work time periods, and scheduling repeating reminders—you only have one place to do that. But when you’re working with just one calendar, all of those things are handled equally – which means you can’t pull it out quickly and easily. up the important non-repetitive tasks you have for the day. To combat this, simply create a new calendar for each part of your life that you would like to track in your Google Calendar.

keyboard shortcuts

You’ll mostly type into Google Calendar fields, adding event names or inviting people. But what happens when you press your keys outside the event pages? You’ll activate some surprisingly useful shortcuts!

Did you know that Google Calendar has a whole set of keyboard shortcuts available? All you have to do to access the shortcuts is enable them in Settings. Click on the gear in the upper-right corner of your calendar, click on Settings and select “Keyboard Shortcuts.”

make a daily schedule

Some days I make a to-do list and email it to myself. And other days I manually send reminders to myself all day long. Google Calendar will do it for you. Go to Settings and choose the calendar you want the calendar to generate in “Settings for my calendars”. In the “Other notifications” section, change the “Daily schedule” option from “None” to “Email”.

Everyone could use a personal assistant. This won’t happen, but Google Calendar’s daily calendar will send you an email every morning at 5:00 am with an overview of the day’s events.

to define it up, click the gear in the upper right corner () and select Settings. In the menu on the left, click on the name of the calendar you want to email. Under General Notifications there is an option for the daily schedule. From the drop-down menu, select Email.

use available times

When it comes to planning meetings, there are two useful scheduling options you may not be using. The “Find a time” option also appears when you create an event with multiple attendees within the Calendar app for Android and iOS. You’ll need to have a Google account registered at your school or business, and as you add guests, you can tap the view schedules option to get a color-coded view of everyone’s appointments on a given day so you can find a time that works for everyone.

If you want to skip that, you can also tap on suggested times to choose from the options Google found for you. If you are struggling to find time to up with someone, or need to schedule a meeting at a time when multiple coworkers are available, Google Calendar can help.

Create an event in Google Calendar on the web, add one or more invitees, and open the Find a Time tab to select free times from everyone’s calendar. You can also click on the Suggested Times link and select the most convenient time for everyone from a list of possibilities Google has identified for you. First, you can choose “Find a time” when creating an event. After selecting this option, the system will show you the schedules of each participant on a given day, as long as they also use Google Calendar.

Add Gmail Events

Have you booked a flight for your vacation? How about making dinner reservations at the trendy new restaurant a potential customer requested? If you wish, you can have these events piped to your Google Calendar automatically. Open the Google Calendar Settings page on iOS or Android, tap Gmail Events and enable the option. The platform will then automatically add emails about flight reservations, restaurant reservations and the like to the calendar associated with the same Gmail account.

This feature won’t please everyone, but it means less time manually entering all the fun (or not-so-fun) things you can. up for. If you want to delete, edit, or add more details to any of the events imported from Gmail, you can open them as default entries in your calendar and tap the pencil button in the upper right corner of the screen.

If you used your Gmail account, these events would be automatically added to your calendar. You will also receive notification prior to the event. Although this is not a trick, by itself, is a great reminder that all emails must be sent to your Gmail account in order to be entered into Google Calendar for you.

Use desktop notifications

If you have the calendar option and are receiving notifications – this notification will take up the entire screen. You might be writing an email or reviewing the meeting agenda – if there’s an event in 10 minutes – a giant pop-up appears and directs your attention to your calendar.

You can customize each of your calendars notifications by clicking the Settings icon and selecting your calendar. You will see the option to add as many (or as few) notification alerts as you like and specify whether they show up on your device or as an email in your inbox. Adding notifications for all-day events is so simple, in case you miss the family reunion this Saturday.

You can change this option by going to Settings, scrolling to Event Settings, and changing the view to Desktop Notifications. You will now receive a kinder reminder – found in the upper right corner of the screen.

Share Google Calendar with Other People

If you’re using Google Apps for your business, you can also control who sees your calendar, what they see, and whether they’re allowed to edit it. (If you have an assistant, this tip it will be very important to remember.) You can also make your calendar public if you wish.

Sharing your schedule with others can be beneficial if you are working with others. Having a calendar that you share with everyone ensures that all your employees are aware of important deadlines and dates. Using a shareable view also eliminates any confusion, such as being late for a meeting or missing a due date.

A shared calendar can also be useful in your personal life. For example, your family can view your calendar to see your next travel itinerary. If you have a group of friends planning a night out, everyone can see when you’re free and when you’re not.

Customize the look of your calendar

You can further customize your Google Calendar by changing your calendar view. Google offers the following options: day, week, month, year, schedule and four days. Customization is a simple way to avoid distractions. For example, if you select day view, you’ll only see what you’ve scheduled for that particular day – instead of seeing all the things you’ve planned for the next week or month.

Google Calendar has a nice colorful aesthetic that I’m a fan of, but the design looks faded after using it for years. Sometimes you just need to change things up.

In the Calendar app, go to Settings and select Events below your email. You will have the option to change the color of event entries to one of 24 different color options, from banana to birch. And as mentioned above, you can go to Settings > General and change Theme to Light or Dark. You also have the option to hide / show declined weekends and events.

embed your schedule

Another way to share your availability is to embed your calendar on your website. Go to Settings, scroll down to Embed calendar and copy your calendar’s embed code.

Embedding your calendar will allow you to place your calendar directly on your website. Incorporating saves a lot of time if people regularly book meetings with you; eliminates email exchange by finding a common date and time.

Google also allows you to embed your calendar on a website or blog. Go to the Settings page, click on the calendar you want to embed and select Embed calendar. Copy the embed code on the right. To edit the calendar’s appearance (size, colors, etc.), click the Customize link.

Add Google Hangout to an event

Need to define easily up a remote face-to-face meeting? Just click on the “Add video call” link and Google will set up hangout for event attendees to use.

If some of the meeting participants are joining you remotely, connect them with a Google Hangouts Meet video conference. Create an event and click More Options. In Add Conference, select Add Hangouts Meet. This will generate a video call URL that appears within the invitation.

If you prefer a different VOIP service, Google Calendar is also compatible with RingCentral, Vonage, Webex and many others. Add them from the Add-ons menu.

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