The Best Virtual Event Platforms (2024) for your needs

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Planning an event, be it a conference, trade exhibition, summit, charity walk, or convention, can pose a significant challenge. It necessitates meticulous attention to diverse aspects such as venue selection, participant management, ticketing procedures, and financial transactions. Often, individuals rely on a variety of applications and software to maintain order in this complex process. Utilizing Best Virtual Event Platforms can significantly streamline the entire undertaking, providing a smoother experience.

You can host a wide range of events, like conferences, webinars, classes, and more, on virtual event platforms. They offer a wide range of features, such as screen sharing, Q&A, breakout rooms, event gamification, and virtual speed networking, which makes it very easy for guests to take part. Virtual event software can help you save money and make your event more accessible. It can also give people a good, easy way to take part in events from a distance.

Since people can join from all over the world, you can host events for a possibly larger group of people. This could be especially helpful for organizations that want to bring in more people or make more money through events. Attendee involvement is very important at a virtual event. When people are more involved, they have more fun and stay longer at the event to network, etc. This can also be good for the people who are putting on the event, as it can help them get more business leads, raise company awareness, and much more.

What are Virtual Event Platforms?

Platforms for virtual events are solutions that combine several resources in order to facilitate the organization, promotion, management, and hosting of interactive online events. Platforms for virtual events offer a broadcast infrastructure while simultaneously engaging virtual audiences in the same way that they are engaged in person through the use of interactive digital experiences.

To get started, consumers need to take into consideration the event’s content, financial goals, and attendance experience before selecting a platform that can meet all of the necessary requirements. There will be a wide variety of audiences and attendance, each of whom will have their own specific requirements, such as fundraising, education/training, entertainment/shows, networking, or remaining relevant. Users of a virtual event platform should be able to record events, webcast or broadcast live events, develop interactive material, and track attendance as well as engagement metrics.

Key Features to Look for in a Virtual Event Platform

• Interactive Virtual Spaces: 3D environments are platforms that let people move through immersive, visually appealing 3D places. Virtual booths are places where sellers can show off their goods and services and talk to people who are there. Customizable characters: Attendees can make their own characters to help them network and talk to each other.
• Networking and Engagement Tools: Chat and Messaging: Attendees can talk to each other in real time through text chat and video chat. Networking lounges are places where people can meet up and talk informally.
• Customizable Branding and Theming: Capability to personalize the virtual event with the colors, logos, and visuals of the firm. either pre-designed templates or alternatives that can be modified to suit the desired aesthetic of the event.
• Analytics and Reporting: the gathering of information regarding the participation of attendees, the popularity of the sessions, and the interactions. Comprehensive analytics to measure the success of the event and the return on investment. insights regarding the involvement of attendees, the length of sessions, and the content viewed by attendees.
• Security and Privacy Measures: Implementation of stringent data encryption and privacy protection protocols to guarantee the safety of attendee information. Access permissions that can be tailored to the specific needs of certain audience groups, speakers, and exhibitors. adherence to data protection requirements such as the General Data Protection Regulation (GDPR).

Best Virtual Event Platforms Comparison Table

Platforms for virtual events are solutions that combine several resources in order to facilitate the organization, promotion, management, and hosting of interactive online events. Platforms for virtual events offer a broadcast infrastructure while simultaneously engaging virtual audiences in the same way that they are engaged in person through the use of interactive digital experiences.

Event Types	Registration	Ticketing	Networking	Sponsorship	Analytics	Customization	Integrations	Website Link
Airmeet	Virtual, Hybrid	Yes	Yes	Yes	Yes	Yes	High	Visit Website
Eventdex	Virtual, Hybrid	Yes	Yes	Yes	Yes	Yes	Moderate	Visit Website
Hoppier	Virtual	Yes	No	Limited	No	Yes	Limited	Visit Website
Cvent	Various	Yes	Yes	Yes	Yes	Yes	High	Visit Website
Zoom Events	Virtual, Hybrid	Yes	Yes	Yes	No	Yes	Moderate	Visit Website

Best Virtual Event Platforms

A virtual event platform is a website where people can host and watch events that take place in a virtual setting. It gives organizers strong tools and features that let them make virtual events that are interesting and immersive, bringing people from all over the world together and breaking down barriers for a truly global audience. Not every site for a virtual event is the same. Some can be used for many different things, like training, marketing, or team-building events. Some are great at branding and tailoring, while others have good prices.

Airmeet

Features:

Feature	Description
Virtual Venues	Create immersive event spaces for networking and sessions.
Networking Lounges	Facilitate casual conversations and networking among attendees.
Interactive Sessions	Conduct workshops, panel discussions, and Q&A sessions.
Branding Customization	Personalize the event with custom branding and logos.
Analytics Dashboard	Gain insights into attendee engagement and event performance.
	Visit Website

Airmeet is uncompromising in its dedication to developing events that deliver measurable results for your brand and make an indelible impression on attendees’ minds. The Event Experience Cloud from Airmeet has been ingeniously constructed to condense the most useful aspects of conventional face-to-face assemblies and to convert them into the domain of virtual and hybrid interactions in a way that is seamless. The goal of this creative development is to make traditional face-to-face assemblies more accessible to users of virtual and hybrid platforms.

This was accomplished by unwavering commitment to reaching the highest possible standard. These interactions, which go beyond just connections, serve as accelerants for enhanced engagement, the formation of profound interpersonal links, and the enabling of your brand’s substantial effect on both the emotional and cerebral faculties of the target audience. These engagements go beyond mere connections in that they go beyond mere connections.

Eventdex

Features:

Feature	Description
Event Registration	Easily manage attendee registrations and ticketing.
Mobile Check-In	Streamline on-site check-in with QR code scanning.
Agenda Management	Organize event schedules, sessions, and speakers.
Networking Tools	Facilitate attendee networking through the app.
Real-time Analytics	Monitor event metrics and attendee engagement in real time.
	Visit Website

One of the most effective online event systems is called Eventdex. This event management software provides a centralized location for hosting all of your in-person, online, and hybrid gatherings on a single platform. The virtual event platform includes everything necessary to host a virtual conference, trade presentation, expo, or job fair, including live streaming, digital booths, attendee involvement, event gamification, language interpretation, virtual round tables, and speed networking, among other features.

The virtual meeting tool can be used to run workshops, host panel discussions, and host webinars with custom customized breakout rooms, and there are no limits placed on the number of people who may participate in these activities. Event organizers can use a singular event management software in particular to build and manage online sessions for their events.

Hoppier‍

Features:

Feature	Description
Virtual Cards	Provide virtual debit cards for expense management.
Budget Allocation	Allocate budgets for various event expenses.
Real-time Monitoring	Monitor expenses in real time and prevent overspending.
Multi-currency Support	Manage expenses in different currencies seamlessly.
Automated Reporting	Generate detailed financial reports automatically.
	Visit Website

Hoppier is a platform for hosting virtual events that enables users to create one-of-a-kind virtual experiences in order to increase the amount of attendee participation in those events. If customers use Hoppier virtual cards to place their purchases, the attendees of your event will have the ability to have their preferred local businesses bring them alcoholic beverages, edibles, or desserts right to their front door.

It is comparable to event catering on a big scale, yet there is none of the bother associated with logistics involved. Because of the creative approach that was taken to the event’s catering, the participants will have a once-in-a-lifetime experience. It works exceptionally well for virtual lunches, happy hours, meetings, and other types of get-togethers of all kinds.

Cvent

Features:

Feature	Description
Event Website Creation	Build customized event websites with templates.
Registration Management	Handle registrations, ticketing, and payments.
Email Campaigns	Send targeted email campaigns to promote the event.
On-site Solutions	Provide on-site check-in, badge printing, and attendee tracking.
Data Insights	Gather and analyze event data for future improvements.
	Visit Website

The platform stands out among other virtual event platforms because of the extensive range of capabilities it possesses to manage event planning and management journeys from beginning to end for in-person, hybrid, or entirely online events. The platform also provides an attendee center that allows you to measure the participation of attendees, as well as an analytics dashboard that allows you to track KPIs that determine the success of your event.

They have what is known as a Supplier Network (CSN), which links over 290,000 clients to the venue of their choosing. However, some of the other virtual event platforms on this list offer capabilities that are superior to Cvent in terms of networking and the involvement of attendees. Cvent is widely recognized as a prestigious brand in the event sector.

Zoom Events

Features:

Feature	Description
Virtual Event Hosting	Host events virtually with easy-to-use tools.
Interactive Experiences	Offer interactive sessions like breakout rooms and polls.
Registration Management	Manage event registrations and attendee information.
Live Streaming	Broadcast events live to a large audience.
Networking Opportunities	Facilitate networking through virtual lounges and chats.
	Visit Website

One such platform for managing virtual events is called Zoom Events. This platform provides a wide variety of functions, such as popular event sharing and event ticketing, among other things. Zoom Events is an option that should be considered if you are organizing a less significant event that does not require all of the features that are offered by event planning software that is more extensive and all-inclusive.

It will, however, be lacking in the majority of the more cutting-edge elements that other event platforms offer, such as sponsor and exhibitor booths, mobile brochures and tailor-made agendas for event participants, pre-and post-event networking, and more. Because it is simultaneously designed to operate with short courses and webinar series, this virtual event app might not be the ideal choice for you if you are planning a conference or gathering that will last for multiple days.

How to Choose Best Virtual Event Platforms

Choosing the ideal platform for your virtual event takes careful evaluation of the event’s goals, the requirements of the audience, and the resources that are available. The following is a step-by-step strategy that will assist you in arriving at a well-informed decision:

• Define Your Event Objectives: Whether it’s a meeting, trade show, webinar, or networking event, make the point of your event clear. Set your goals, such as spreading the word about your business, generating leads, or creating opportunities to network.
• Understand Your Audience: Figure out who you want to reach, including their age, gender, interests, and how comfortable they are with technology. Think about where they are and what time it is to make sure everything goes smoothly.
• Research Platforms: Find out about the different virtual event systems on the market. Look for platforms that have the tools and costs you want.
• Evaluate User Experience: Check how easy it is for both organizers and attendees to use the app. If the system is hard to use, attendees could get frustrated.

Questions and Answers