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How to Add a Total Row in Excel Table – Guide
Microsoft Excel is a spreadsheet developed by Microsoft for Windows, macOS, Android and iOS. It has calculation or calculation capabilities, graphical tools, pivot tables, and a macro programming language called Visual Basic for Applications (VBA). Excel is part of the Microsoft Office software suite. Microsoft Excel has the basics features of all worksheets, using a grid of cells arranged in numbered rows and letter-named columns to organize data manipulations such as arithmetic operations. It has a battery of functions provided to respond to statistical, engineering and financial needs. In addition, it can display data as line graphs, histograms, and graphs, and with a very limited three-dimensional graphical display.
This allows the data to be sliced to see the dependencies of different factors for different perspectives (using pivot tables and scenario managers). A PivotTable is a tool for data analysis. It does this by simplifying large datasets through PivotTable fields. It has a programming aspect, Visual Basic for Applications, allowing the user to use a wide variety of numerical methods, for example to solve mathematical physics differential equations and then report the results back to the spreadsheet. It also has several interactive features features enabling a user interface that can completely hide the spreadsheet from the user, so the spreadsheet presents itself as a so-called application, or decision support system (DSS), a custom design through the user interface provided by, for example, a stock analyst, or in general, as a design tool that asks the user questions and provides answers and reports.
What is an Excel table?
Many people think that the data in an Excel worksheet itself is in a table as it is arranged in rows and columns. However, your data cannot really be a ‘Table’ until you specify it as one. An Excel table is a dynamic set of rows and columns that are pre-formatted and arranged along with various special table features like data aggregation, data styling, automatic updates etc. Data aggregation comes in the form of a total row, which provides summary calculations for each column, such as sum, average, count, etc. overview of your data with minimal effort.
Converting your dataset into an Excel table
To view the Total Row, your data must first be converted into an Excel Table. Let’s say you start with a raw dataset as shown below: Here are the steps to convert a dataset into an Excel data table:
Your dataset should now be converted to an Excel table. You can tell by the change in the style of the dataset and the appearance of small arrows in every cell in the top row or header row:
Adding a Total Row to Your Excel Table
Once you’ve converted your dataset into an Excel data table, adding and setting up a total row is very easy. There are two ways to do this.
Regardless of the method you choose, you will now be able to see a Row Total added to the bottom of the table, with the total for the last column displayed. Once the Total Line is displayed, you can configure it to display the type of result you want to see. If you want to see results in addition to the total, click on any cell in the row and you will see a drop-down menu with available results options.
Using other aggregation functions on the total row
The ‘Total Row’ gives you the option to display various aggregated results such as mean, min, max, standard deviation and even the result of a custom function. For example, let’s say you want to display the Average Sales Price. In that case, here are the steps you need to follow:
You should now see the average sales price displayed in cell E7.
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