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How to Count Specific Words in Google Sheets – Guide
Although Google Sheets is mostly used with numbers (whereas Google Docs is used for text), sometimes you have a word limit per cell or the formula you’re using requires a number of words. If you’ve ever been in a similar situation, you’ve probably wondered if there’s an easy way to count the number of words on Google Sheets. What you should know is that you cannot use an embedded feature (like Google Docs). However, with a combination of a few functions, you can easily get the word count in your spreadsheet.
Depending on whether you only need the total number of words on Google Sheets or are actually looking for variations, for example, as a way to count the number of words. In this article, we’ll cover them all so you don’t have to waste time manually counting the number of words in your spreadsheets!
How to count the number of Words in a cell in Google Sheets (using the LEN function)
Let’s say you have a sheet with the list of titles and each of the titles cannot have more than 5 words. Of course, you can manually count the words in each title, but what if there are thousands of them? Instead of manually counting the words, we can use the LEN function together with the SUBSTITUTE function, to count the number of spaces between the words. If there is a space, it means there are two words, and if there are two spaces, it means there are three words, and so on.
How to count the number of Words in a cell in Google Sheets (using the COUNT.VAL and SPLIT functions)
There is another formula that works on a similar principle. We can also use the COUNT.VAL and SPLIT functions, which will separate the text into a string based on the delimiter (and in our example, the delimiter will be a space character).
How to count the number of Words in an entire column in Google Sheets
If you need to count the number of words on an entire column in Google Sheets, you can use the formulas above along with the ARRAYFORMULA function we use when we want to apply a formula to an entire column.
The first formula, with the LEN function will now be = ARRAYFORMULA (SUM (LEN (range) -LEN (SUBSTITUTE (range, ”“, ””))) + 1)), while the other will be = ARRAYFORMULA (SUM ( COUNTA ( SPLIT (interval, ”“))))). Remember that these two formulas will count empty cells as 1.
How to Count the number of specifics Words in a cell in Google Sheets
Let’s say you don’t need the total word count, you just need to count the number of specific words words in a cell in Google Sheets. You can do this using the COUNTIF function. This function combines the IF and COUNT functions into one. To count the number of words in a cell, use the following formula = IF (cell = ””, ””, COUNTIF (division (cell, ”“), ”criterion”)) just change the ‘criterion’ with the specific word you want to count.
How to count the number of Words Without a specific word in a cell in Google Sheets
You can use the same logic if you need to count the number of words without a specific word or string in a cell in Google Sheets. The formula we will use is = IF (cell = ””, ””, COUNTIF (SPLIT (cell, ”“), ”<> criterion”)).
How to count the number of Words of a specific length in a cell in Google Sheets
If for some reason you would like to count the number of words of a specific length in a cell in Google Sheets, you can use the following formula = ARRAYFORMULA (COUNTIF (LEN (SPLIT (cell, ”“)), ”> 1 ″)). This formula will count the number of words more than 1 letter. to count the words more than two letters, change 1 to 2 and so on.
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