How to format a table in PowerPoint

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This tip is about the how to format a table in PowerPoint. So read this free guide, How to format a table in PowerPoint step by step. If you have query related to same article you may contact us.

How to format a table in PowerPoint – Guide

To make a table, you must initially decide the number of sections (which run through all parts) and columns (which run from left to right) that you need to show up on your table. Cells are small rectangular boxes where rows and columns intersect. The number of columns and rows decides the number of cells in a table. In case you have no idea how many columns and rows you need in your table, speculate that you can continuously add or delete columns and rows later.

How to format a table in powerpoint

Format design attributes of a table — Style

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Design tab under Table Tools to change the ribbon.

Format table style.

In the Table Style Options section, you have 6 options:

Header line — to emphasize the top line as a header

Total line — to emphasize the lowest line to show totals

Banded lines — to emphasize each alternating line.

First Column — to emphasize the leftmost column

Last Column — to emphasize the rightmost column

Banded columns — to emphasize each alternate column

Click on the options you would like to display and make sure there is a checkmark present. PowerPoint will change the table according to your choice.

Table Format Design Attributes — Color Matching

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Design tab under Table Tools to change the ribbon.

Format the table color combination.

In the Table Styles section, click the desired color combination from the selection.

PowerPoint will change the table according to your choice.

Format design attributes of a table — Shading, Borders, Effects

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Design tab under Table Tools to change the ribbon.

Format shading, borders, and table effects.

In the Table Styles section, you have three options:

Shading — to change the shading of the background color of a single cell.

Edges — to show or hide inner/outer edges and to show or hide diagonal edges.

Effects — to add visual effects to the table, such as shadow or reflection.

Select according to your requirement. PowerPoint will change the table according to your choice.

Format Design Attributes of a Table — Draw and Erase Borders

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Design tab under Table Tools to change the ribbon.

Format the Table by drawing and erasing its borders.

In the Draw Borders section, you have five tools:

Line type — to draw solid, dashed, or dotted border lines

Line Thickness — to specify the border line thickness

Pen color — to specify the border line color

Draw table — to draw border lines to create new cells or to divide cells.

Eraser — to erase border lines to merge neighboring cells.

Use these tools to draw your table borders however you like.

Format Layout Attributes of a Table — Show/Hide Gridlines

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the Table layout by showing/hiding its grid lines.

In the Table section, you have the option Show gridlines.

Click Show Gridlines to show the gridlines.

Click Show Gridlines again to hide the gridlines

Use this tool to change your table attribute.

Format Layout Attributes of a Table — Insert Rows and Columns

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the Table layout by inserting or deleting rows and columns.

In the Rows and Columns section, you have the five options:

Delete — to delete a row, column, or table

Insert above — to insert a new line above the current line

Insert Below — to insert a new line below the current line

Insert Left — to insert a new column to the left of the current column

Insert right — to insert a new column to the right of the current column

Click on the option you need to change the table attributes.

Format Layout Attributes of a Table — Merge / Split Cells

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the Table layout by merging or splitting cells.

In the Merge section, you have two options:

Merge Cells — to merge some adjacent cells to form a single cell

Split cells — to split a single cell vertically or horizontally to form new cells.

Click on the option you need to change the table attributes.

Format Layout Attributes of a Table — Cell Size

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the table layout by modifying the cell size.

In the Cell Size section, you have two options:

Height — specify the height of selected cells. Distribute it evenly among the selected lines.

Width — specify the height of selected cells. Distribute it evenly among the selected columns.

Click on the option you need to change the table attributes.

Format Layout Attributes of a Table — Alignment

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the Table layout by setting the text alignment in the cell.

In the Alignment section, you have the eight options:

Align Left — to align text in a cell to the extreme left.

Align Center — to align text in a cell to the center.

Align Right — to align text in a cell to its extreme right.

Top Align — to align text in a cell to the top.

Middle alignment — to align text in a cell in half.

Bottom alignment — to align text in a cell to the bottom.

Text direction — to align text in a cell horizontally, rotated 90 or 270 degrees, or stacked.

Cell Margins — to set the margin between cell borders and inner text.

Click on the option you need to change the table attributes.

Format Layout Attributes of a Table — Table Size

Open PowerPoint slide

Open an existing slide in PowerPoint that has a table you want to format.

Click to select the table.

Drag and resize the table using the edge handles if necessary.

The top menu bar changes to show the new Table Tools.

Click the Layout tab under Table Tools to change the ribbon.

Format the Table layout by changing its size.

In the Table Size section, you have three options:

Height — to set the height of the table.

Width — to set the width of the table.

Lock Aspect Ratio — to allow you to keep the aspect ratio when changing any dimension in the table.

Final note

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