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How to use Microsoft Whiteboard – Guide
Microsoft Whiteboard is a collaborative whiteboard app that allows Microsoft users to quickly share ideas with others. It allows you and your team to draw or write as if you were using a physical whiteboard, but with so much more. features. Microsoft Whiteboard is a cloud-based digital whiteboard app that takes collaborative brainstorming to a whole new level. All whiteboard users can share the same virtual screen at the same time, whether they are in the same room, on their smartphone, or even on a laptop on the other side of the world. The whiteboard supports pen, touch, or touchscreen keyboard input. It’s as simple as drawing what you want and having it appear on the screen as if it were a piece of paper.
You can add “ink” by simply drawing, inserting images from Bing, adding sticky notes, or even stacking items like images to flip through the screen. Microsoft Whiteboard is an app that pretty much does what the name suggests: it gives you a digital version of a whiteboard for drawing, writing, and creating. You can access it through a standalone app. However, many teams primarily use the whiteboard in Microsoft Teams during meetings. This is a great way to tap into the creativity, communication, brainstorming, and presentation potential of a physical whiteboard, even in web meetings.
How do you use Microsoft Whiteboard
Start Whiteboard in Microsoft Teams
The first step to using the whiteboard is to simply open it up. It’s available during Teams meetings. Then you need to open the Teams app and navigate to the “Calendar” tab. Or create a new meeting by clicking the New Meeting button button in the upper-right corner, or select an existing meeting that is in progress or about to start.
On the Teams meeting screen, you can select the Share Tray icon. Then a window will appear with “Microsoft Whiteboard” button. select this button to start the whiteboard session.
All meeting participants can see the whiteboard. The person initiating the whiteboard can choose between presenting (the only person who can edit it) and collaborating (anyone can edit it). It works almost exactly like a whiteboard in a meeting room, except everything is online.
Draw on the whiteboard
Drawing on the whiteboard is relatively easy. You have a selection of writing tools available in the toolbar. You can choose from different drawing implements such as pen, pencil, highlighter and eraser. For each utensil, you can also set a line thickness and color.
To draw, just click and move in the whiteboard space with the cursor. If you have a touchscreen device, you can draw with your finger or a stylus. The whiteboard allows for almost unlimited drawing creativity, so you can sketch anything you want.
Also, you can add other elements like sticky notes and text. There’s undo and redo buttons for each user. This makes it even easier than a regular whiteboard to get rid of something that didn’t turn out well.
Because the Microsoft Teams whiteboard is integrated with the meeting functionality, it is automatically shared with all participants. To access the whiteboard, team members just need to be in the meeting. If you select Collaborate, meeting participants can also edit the live whiteboard during the meeting.
Access the whiteboard later
Of course, the whiteboard isn’t just there during the meeting. You may want to come back to review the sketched ideas later. This is a very easy process. Just click on the Whiteboard tab or go to the Board Gallery view in your Microsoft Whiteboard app. From there, you can preview the whiteboard, continue editing it, or export the final results.
Change whiteboard settings and export
When working on a whiteboard, you can adjust the settings to suit your needs by tapping the gear icon in the upper-right corner. This menu allows you to change your sharing settings (whether or not others can edit them), get help, send feedback, and learn more about Microsoft Whiteboard.
You also have the option to export a whiteboard image. This is a great way to capture a copy of the whiteboard before you delete it or if you want to more easily view it outside of the meeting. Select the “Export image (PNG)” option to start the download process.
Final note
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