How to Group by Date in Google Sheets

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How to Group by Date in Google Sheets – Guide

Date, time, and number formats let you control how your data is displayed on a sheet. Google Sheets has some popular formats to choose from, but you can also define your own formats. In the table user interface, apply number and date formats to cells using the Format > Number > More formats… menu. In the Spreadsheet API, you define these formats using a method call to Spreadsheet to send an Update Cell or Repeat Cell request. This page describes how to define new date and number format standards that you can include in your API request. The example Set a custom date/time or decimal format for an interval shows how to define a format standard using the API.

Note that the actual rendering of the format depends on the table location. This guide assumes the location is en_US. You can determine the location of a sheet by reading the Sheet Properties with a Spreadsheet.get request. Google Sheets, like most other spreadsheet applications, treats date/time values ​​as decimal values. This allows you to run them arithmetically in formulas so you can increment days or weeks, add or subtract two dates/times, and perform other similar operations.

Ensuring your date values ​​are in a proper DATE format

As you can see from the dataset, the dates are in the OrderDate column. This column displays the period of time or duration during which sales were made (or ordered). For the PivotTable Group to work correctly, it is important that the values ​​in the OrderDate column are in DATE format, which is MM / DD / YYYY by default (in most cases).

To format your dates, follow the steps below:

Select the OrderDate column (column A in our spreadsheet).

Click the Format menu on the menu strip.

Mouse over the ‘Number’ option in the drop-down list that appears.

This will display the Number submenu.

You can now select the ‘Date’ option if you want your values ​​to be formatted in the standard date format.

Creating a pivot table to show total sales by date

Once your dates are in the correct format, creating the pivot table is really easy. Here are the steps you need to take in order to make a pivot table to show the total sales by date from your dataset:

Click on the Data menu in the menu strip.

Select the PivotTable option from the drop-down menu that appears.

You should now see a box asking if you want to insert your PivotTable into the existing worksheet or into a new worksheet. Select the option of your choice. For clarity, it’s always best to create one in a new spreadsheet.

Click Create button.

This should create your pivot table, either on the same page or on a new page, depending on what you chose in step 3.

Your pivot table at this point should look similar to the screenshot shown below:

There should be a grid displaying ‘Rows’, ‘Columns’ and ‘Values’.

Now you can start filling your pivot table with the necessary data. On the right side of the window you will see a PivotTable Editor. This will help you specify what should be inserted into the pivot table.

Now we want our pivot table to have two columns (initially) – the order date and the total sales on that date. Then, in the ‘Lines’ category, click on ‘Add’.

From the drop-down list that appears, select OrderDate. This will add each unique Order Date to individual rows of your pivot table.

Next, we want to see the total sales for each order date. Then, in the ‘Values’ category, click on ‘Add’.

From the drop-down list that appears, select Total. This will display the sum of all sales for each order date.

Final note

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