How To » How to make a Table in InDesign: steps to steps guide

How to make a Table in InDesign: steps to steps guide

by Carmelia Derby
6 minutes read
How to make a Table in InDesign

In this guide we will show you how to make a Table in InDesign: Using tables in your InDesign project is a great way to keep your text and images neat and visually appealing. Tables are made up of columns or rows of cells. Each cell can hold text, images, and even other tables. In InDesign, a table is not like your coffee table. Instead, it is a group of cells set up in rows and columns, like a spreadsheet. Many documents can’t work without tables, and InDesign has a whole menu for them.

Tables are an important way to show data in a way that makes it easy to read. Who would have thought that the desktop publishing program InDesign could be used to make tables? Tables are great for publishing because they make it easy for people to find the information you want them to see. These could be things like facts, graphs, statistics, infomercials, and so on. For these reasons, it’s important to know how to make a Table in InDesign.

What is InDesign?

InDesign is a piece of software for desktop publishing that lets you make flyers, brochures, magazines, newspapers, and books. Projects made in InDesign can be shared both online and on paper. Graphic designers, artists, publishers, and people who work in marketing all use InDesign. Adobe Systems makes it, and you can buy it on its own or as part of the Adobe Creative Cloud. Before, you could get InDesign as part of the Creative Suite.

InDesign is software for making and editing posters, brochures, magazines, newspapers, books, presentations, and eBooks. It has tools for designing and arranging pages and layouts. It can be used professionally to publish pictures, graphs, tables, and other things. For the original magazine market, a version with high quality for both print and screen delivery was made. Since then, it has become the most popular application for interactive developers, photographers, and designers to use anywhere in the world to place content and images in any format.

Why use tables in InDesign?

  1. Organizing Data: Tables are an effective way to organize and present data in a structured manner. They help you arrange information in rows and columns, making it easier for readers to understand and compare data points.
  2. Layout Control: InDesign allows you to create tables with precise control over cell dimensions, column widths, row heights, and the overall table size. This level of control is essential for creating visually appealing layouts.
  3. Text and Image Integration: You can place text and images within table cells, allowing you to create complex layouts that combine both textual and visual elements. This is particularly useful for designing catalogs, brochures, and reports.
  4. Alignment: Tables enable you to align content precisely within cells. You can control text alignment, cell padding, and cell margins to achieve the desired visual presentation.
  5. Grids and Guides: Tables provide a grid structure that helps you align and position content accurately. This grid can serve as a visual guide for placing other elements on your page.
  6. Multi-column Text: InDesign allows you to flow text across multiple columns within a table cell, making it useful for creating newspaper-style layouts or magazine articles.

How to make a Table in InDesign

How to make a Table in InDesign
  1. Open InDesign and create a new document.
  2. Click on the Table tool in the toolbar.
  3. Click and drag to create a rectangle on your document.
  4. Enter the number of rows and columns you want in your table.
  5. Click on the Table Options button to customize the table.
  6. Enter the text and data you want in your table.
  7. Format the text and data in your table.

Benefits of Using Tables in InDesign

  1. Organized Data Display: Tables are a great way to show data in a structured and organized way. Tables make it easy to organize and display information neatly, whether you’re making a product catalog, an annual report, or any other document with information.
  2. Consistency: Tables help keep your document’s layout the same throughout. You can format table cells the same way to make the table look more professional and put together.
  3. Controlling Alignment: InDesign gives you precise control over how cells are lined up and how far apart they are, so that your content fits perfectly in each cell.
  4. Text Flow: Tables can help with text flow because they keep text in its own cells. This is especially helpful when you have a lot of data to deal with or when you need to manage both text and other visual elements.
  5. Grids and guides: InDesign has gridlines and guides that make it easy to align and place table elements correctly. This level of accuracy is necessary for making documents that look good.
  6. Styles and Formatting: You can give your tables the same styles and formats, which makes it easy to change how your data looks all over the document. This is very useful for documents with more than one table.


Simple tables are easy to make in InDesign, but there are other ways to make tables that can save you a lot of time on more complicated projects. A table is a great way to break up a long document or add quick statistics or comparisons to the layout of a flyer or book. No matter what your reason is, it’s very easy to add tables in InDesign. In this short tutorial, we’ll show you how to make a new table and add it to an InDesign project.

Questions and Answers

How do you create a table in InDesign cs4?

“From nothing.” Click the Type tool in a text frame, then click the Table menu and choose Insert Table. The Insert Table dialog box is shown by InDesign. Enter the number of rows and columns you want in the appropriate fields and click the OK button. The table is made by InDesign (see Figure 6-6).

Where is table style in InDesign?

Choose Window > Styles >Table Styles or Window > Styles >Cell Styles to open the Table Styles or Cell Styles panels, respectively. Choose New Table Style or New Cell Style from the Table Styles or Cell Styles panels, respectively. Type a name in the Style Name box.

What is a table in InDesign?

A table is made up of cells that are in rows and columns. A cell is like a text frame where you can put text, other tables, or frames that are anchored to other frames. You can use Adobe InDesign CS5 to make tables or export them from other programs.

Can you import a table into InDesign?

When you import a table from Excel or Word into InDesign, the software immediately turns the table into text and separates rows and columns with tabs and paragraph returns. To turn the text into a table, you need to use the “Convert text to table” feature in InDesign: Choose the whole piece of text that you just copied.

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