How to organize mailboxes in Mail app on iPhone and Mac

This article will show you how to organize mailboxes in Mail app on iPhone and Mac. Email is still the best way for business and professional people to talk to each other. But one of the most common problems for people who use email is that their account is full of messages they haven’t read.

This can be a problem if you need to look through unrelated messages to find the information you need for a project that’s coming up soon. Apple Mail has a feature called “Smart Mailbox” that can help you quickly organize your email messages and find all your important emails in a single folder.

With Apple’s email program, users can make their own organization system by choosing from a number of different customization choices. If you don’t sort your emails on your iPhone and Mac, you might miss important ones. You can also go to the official Apple support site to know more information.

How to organize mailboxes in Mail app on IPhone

Mark an email as read or unread

1. Launch the Mail app from the Home screen of your iPhone or iPad.
2. Tap Edit in the upper right corner.
3. Choose any email messages you’d like to mark as read.
4. Select Mark in the lower left corner.
5. Tap Mark as Read. If the messages you chose were already read, you can instead tap Mark as Unread.

Flag an email message

1. Launch the Mail app from the Home screen of your iPhone or iPad.
2. Tap Edit in the upper right corner of your screen.
3. Select the message(s) you’d like to flag.
4. Choose Mark in the lower left corner of your screen.
5. Tap Flag. If the messages you chose were already flagged, you can instead tap Unflag.
6. Once you have a message (or messages) flagged, a special Flagged mailbox will appear in your Mailboxes list. Tap on it to see a list of all your flagged messages.

Add anew Mailbox’s

1. Launch the Mail app from the Home screen of your iPhone or iPad.
2. Tap Edit in the upper right corner of your screen.
3. Choose New Mailbox in the lower right corner of your screen.
4. Type a name for your mailbox in the Name field.
5. Tap the Mailbox Location field to attach your new folder to an account.
6. Choose a main mailbox in which you’d like to locate your new mailbox.
7. Select Save, followed by Done.

Manage email and Mailbox in mail

1. Launch the Mail app from the Home screen of your iPhone or iPad.
2. Choose the mailbox where the message you want to move is located.
3. Tap Edit.
4. Tap the message(s) you’d like to move.
5. Choose Move.
6. Select the mailbox to which you’d like to move the message(s).

How to organize mailboxes in Mail app on Mac

Create a folder in Mail 

1. Open Mail from your Dock or Applications Folder.
2. Click Mailbox in the Menu bar.
3. Click New Mailbox.
4. Click the drop-down next to location to choose where to set up your new mailbox folder.
5. Click on an email account to choose where your mailbox will go. You can choose from any of your existing email accounts, such as iCloud or Gmail. Select On My Mac if you only want this mailbox on your Mac
6. Name your mailbox.
7. Click OK.

Sort mail into folders in Mail

1. In Mail, click-and-hold on the email you want to sort.
2. Drag the email to the folder on the sidebar

Mail for macOS Mojave gives you an option to push a big button instead of clicking and dragging.

1. In Mail, click on the email that you want to sort. Optionally, hold down the Command Key on your Mac’s keyboard, then click multiple messages to sort more than one email into a folder at once.
2. Click the Move to… button.
3. Click on the folder to which you want to send the message or messages.

Create a Smart Mailbox in Mail

If you’ve ever made a Smart Playlist in iTunes, you’ll know how Smart Mailboxes work. You set a set of rules, and any email that comes in that fits those rules goes straight to your Smart Mailbox.

So, you can set one up to catch any email from, say, four different Amazon.com email addresses. Any email sent to these addresses is sent to that mailbox, so you can keep track of any Amazon sale you make from start to finish. Here’s how to set up a Smart Mailbox on your own.

1. In Mail, click Mailboxes in the Menu bar.
2. Click New Smart Mailbox.
3. Name your Smart Mailbox.
4. Click the drop-down to choose if messages will need to follow all of your chosen parameters to end up in the Smart Mailbox, or if they can follow any of the parameters.
5. Click the left-most drop-down menu to select your first parameter. This could be who an email is from, who date received, whether or not it’s flagged, and more.
6. Click the central drop-down to select your conditional parameter. This could be “contains,” “does not contain,” “begins with,” “ends with,” or “is equal to.”
7. Enter the full or partial email address that the Smart Mailbox is supposed to address. E.g. if you want a mailbox that catches any email from Amazon, enter “@amazon.com” into this field.
8. Click the + button to add any additional parameters in the same manner as the previous steps.
9. Click OK.

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