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Having had the opportunity to use Rydoo, which was originally known as Xpenditure Small Business, I am able to attest to its development and usefulness in the field of expense monitoring. The platform, which currently begins at a reasonable $7 per user per month, has repeatedly won our Editors’ Choice award in this category. It has a fantastic balance of affordability and powerful capabilities, which has earned it this title.
From my own personal experience, I can say that Rydoo is a versatile solution because it combines the features of a travel service and an expense tracker in a fluid manner. The capacity to not only keep track of spending but also to handle travel arrangements, including hotel and flight reservations, is what sets it apart from other similar products. extremely important is the automation tool, which conveniently merges these transactions into detailed cost reports. This feature is extremely noteworthy.
Rydoo’s dedication to preserving cheap pricing while greatly expanding its capabilities is one factor that sticks out as particularly noteworthy. It is especially admirable that this promise has been made in light of the fact that the platform has expanded towards an international level. Based on my personal experience, Rydoo is an outstanding option for companies that are looking for an expense management solution that is both efficient and comprehensive. This is because of the ease with which it can adapt to changing needs, as well as the fact that its pricing structure is accessible to a wide range of enterprises.
Rydoo Specifications
In addition to being a cost management solution that is both user-friendly and economical, Rydoo places a significant emphasis on trip management. When it comes to keeping track of and managing their spending, it is an excellent option for companies of any size that require a solution that is both comprehensive and simple to operate.
Feature | Description |
---|---|
Deployment | Cloud-based SaaS |
Accessibility | Web and mobile app (iOS, Android, Windows Phone) |
Languages | Multilingual support |
Users | Businesses of all sizes, from freelancers and startups to SMEs and enterprises |
Expense Management | Track and manage expenses, create reports, submit for reimbursement |
Receipt Management | Capture and upload receipts, automatically extract data with OCR |
Travel Management | Book flights, hotels, and other travel arrangements, integrate with expense reports |
Policy Management | Define and enforce company expense policies |
Approval Workflow | Set up approval workflows for expenses |
Reporting and Analytics | Generate detailed reports on expenses and travel |
Integrations | Integrates with popular accounting software, payroll systems, and travel booking platforms |
Security | Secure data storage and access controls |
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What is Rydoo?

The process of reporting expenses is enhanced with increased efficiency, control, and compliance thanks to this intelligent expenditure management system. Every one of these advantages is provided by Rydoo.
In addition to providing finance teams with a versatile solution that enables them to better control spending, customize policies, and link with their HR and Finance, as well as ERP technologies, Rydoo also provides employees with a straightforward mobile and web application that enables them to create, submit, and approve expenses while they are on the move.
Rydoo review: Features
Real-time cost management capabilities are included in Rydoo, in addition to a good variety of rules and policy management tools, the ability to take a picture of a receipt and upload it immediately to Rydoo, and the ability to monitor expenses in real time. You are able to add an expense and have it promptly submitted for reimbursement purposes. To ensure that your staff do not go over the spending limitations that have been established, Rydoo allows for the establishment and maintenance of spending controls.
Using Rydoo and Google Maps, you are able to keep track of your mileage, and there is an option to enter mileage for compensation based on predetermined mileage rates. Rydoo provides a mobile application for mobile devices running the iOS and Android operating systems; however, the mobile app stack does not have all of the functionality that are accessible through the web application.
Furthermore, per diems can be triggered in Rydoo, and you have the option of setting them according to trip or employee. It is important for prospective customers to be aware that although the Starter plan can accommodate up to fifty people, the majority of Rydoo’s features, including per diems, policy administration, and bank feeds, are only accessible through the Growth and Enterprise plans offered by the company.
Rydoo review: Excellent integration
It is vital for every software product to have integration options, but it is more crucial for cost management solutions to have these options. In the event that you want to avoid having to reenter all of your business spending into your accounting software application, this is the very last thing you desire to take place. It is not necessary for folks who use Rydoo to be concerned about integration because it is not a problem.
In a seamless manner, the software seamlessly integrates with QuickBooks Online, Xero, and Exact Online, as well as Slack, Dropbox, and both Uber and Lyft. Additionally, the platform also has integration with Slack. Additionally, Rydoo is able to integrate with enterprise resource planning (ERP) systems including NetSuite, Microsoft Dynamics, Oracle, SAP, and VAT Cloud. Those that use the application are presented with straightforward connectivity options that can be utilized.
Rydoo review: Ease of use
The simple display is the first thing that stands out about Rydoo. It doesn’t have a lot of choices. Instead, there is a simple vertical menu bar on the left side of the screen with icons that make it easy to get to reports, expenses, transfers, and admin. There are other tabs that let you pick between Personal, Approver, and Finance access.
Personal access is where you’ll enter your costs and keep track of them. The Approver option lets you see reports that need to be approved, and the Finance screen shows all of your costs broken down by type. Rydoo makes it easy to add and share expenses. You can either upload a receipt or add an expense by hand. From the dashboard, you can also add costs for miles.
The admin section is where you set up Rydoo. This is where you can add groups and branches if your business has more than one location, give your workers roles, and set up payment methods. You can also set up rules and policies, add cost categories that you use often, and add both mileage and tax rates. Rydoo makes it easy to set up integrations, and it has a detailed settings option that lets you pick from a list of extra costs, app settings, and user settings. If you get stuck, the Help Center is easy to get to and has a lot of information that can help you through the setup process.
Rydoo review: Pricing

There are three different programs offered by Rydoo, each of which is priced competitively. There is a monthly price of $7 per user that is associated with the Starter plan, which is designed to support up to fifty active users and is paid for on a yearly basis. Due to the fact that the starter plan requires a minimum of five active users, this product is not accessible to extremely tiny businesses, freelancers, and sole owners.
The most significant drawback of the beginning plan is that it does not include this. According to the recommendations, the Growth plan is the one that should be utilized by companies who have more than fifty active users. Each individual user will be charged $9 per month when the service is paid on an annual basis. It is also available on a monthly basis for a price of eleven dollars per user.
Final Words
From my own experience, Rydoo comes out as a well-thought-out solution that will work for users all over the world, especially those who find it hard to keep track of their spending. With just the most basic version, Rydoo already has an incredibly large set of tools and features that make managing travel and expenses a lot easier. Rydoo stands out because it can work with bigger businesses. The Enterprise version is a powerhouse with a lot of features that make it useful, like an account manager who can help you with anything.
Rydoo review: The Good and Bad
It is one of Rydoo’s strengths because it has a user interface that has been updated to manage not only the essential activities of cost monitoring but also international processes and optical character recognition (OCR) scanning.
The Good
- Businesses benefit from a free 14-day trial of the software.
- There is live chat support and tailored on boarding available.
- Attractive pricing.
The Bad
- Other category goods are more accurate than OCR scanning.
- Rydoo does not offer a free plan, only a limited free trial.
Questions and Answers
For example, if an employee pays for drinks at the bar using a Rydoo Card, the software will immediately create an expense within the app. All that the person needs to do is fill out all of the essential information and submit it for approval. In order to complete the procedure of reimbursement, it is necessary to have receipts, invoices, and any other papers.
A process known as expense review is one in which an organization examines its expenditures to see whether or not they are in accordance with the strategic goals that it has set for itself. It is possible to do this review on a number of different levels, including the departmental, project, or program level.