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Best Dropbox Tricks and Tips to Manage Folders and Files in a better way – Guide
I often thought that Dropbox was a simple cloud storage service that you can use to save and share your files and folders. But when I started digging into its functionality, I found it was nothing but wrong. This cloud service is so full of surprises and has so much more. features from what you already know.
Dropbox was one of the first big name file sync services, and as a result, many people use it. But are you using it efficiently to keep your files organized, your photos shareable, and your music accessible from different computers? Dropbox is ridiculously simple of all cloud storage solutions, as well as being quite powerful at the same time.
Come back up all your desktop and document folders
Dropbox used to only sync files from your Dropbox folder, but now it can also sync up your desktop, downloads, and document folders if desired. Open the Dropbox settings, go to the Backups tab and click on the Backups option. You will be asked which folders you want to sync.
If you go to Dropbox sites and “upload” files instead of syncing them from your computer, Dropbox will create a second real copy, leaving you free to delete the first one, which is useful if you want to remove files from yours. computer for one reason or another. That’s how I would do it.
I would like to enter the Dropbox website through a browser and create a new folder there. It’s very important that you create this folder on the website, not your desktop, in the Dropbox folder. Give the name “Online only” or something similar to help you remember that this folder is not kept locally on any of your devices.
Share BIG files and folders with ease
If you’ve ever tried e-mailing a huge file, you know there are many challenges. End the frustration. Use Dropbox. You can share any file and folder you add to your Dropbox public folder using the link.
Right-click a file in your Dropbox public folder and choose Copy Public Link. Send the link to anyone you want to share the file with or post the link online.
If you want to collaborate with others, it’s easy. Create a folder and invite others to share it. When you work on a file in a shared folder, the files are updated in all participant folders.
Destroy your shared Dropbox files
Do you like the option of having the stuff you send self-destruct, Mission: Impossible Style? The Digify app will do this. It integrates directly with Dropbox through iOS and Android apps or the web interface. Give the file a deadline. Digify will also show you who has seen the file.
It’s not Dropbox specific, but the integration means you can upload a file stored on Dropbox or Box or Google Drive via Digify, complete with destruction deadline. Dropbox cache is a hidden folder called “.dropbox.cache” that is stored in the Dropbox root folder.
You will not see this folder unless the ability to view hidden files and folders is enabled in your operating system. If you’ve deleted a large number of files from Dropbox, but your computer’s hard drive doesn’t reflect those deletions, the deleted files might be kept in the cache folder. Dropbox maintains a file cache for efficiency and emergency purposes. It is also used as a staging area for downloading and uploading files.
Synchronize files over the LAN, not the Internet
If you have more than one computer on your home and they all use Dropbox sync, enable it right now on every PC. Open the Dropbox desktop app preferences and go to the Bandwidth tab. Click Enable LAN Sync. It’s that simple. Dropbox will now sync with Dropbox accounts in place home network rather than sending files to the Internet and vice versa.
You can enable LAN sync in the Dropbox desktop app preferences. If your computer is connected to a LAN, enabling this setting in the Dropbox desktop app will override bandwidth settings and may increase speed up syncing to files stored on your LAN.
Sync your desktop application data
There are certain programs you may want to use on multiple computers that rely heavily on local system information. It would be nice if these apps do their own sync, but they don’t. I’m talking about software like iTunes, Scrivener, iPassword, etc. Guess what? When you change a file on your device, the service synchronizes those changes with the server. Any other device also connected will pull these changes.
That way you can easily stop working on your phone work on a tablet to work on a laptop, without noticing that you’ve switched devices. Even if you don’t test the hardware for a living, it makes life simpler – you always know that all your files are available on all your devices. You can place your data folders/libraries in your Dropbox. Make sure the applications on each PC point to the right place, then all programs should stay in sync as you move from desktop to laptop and so on.
Link to email to avoid attachments
Gmail benefits greatly from letting you link Google Drive files to messages, and OneDrive does this with Outlook email; both avoid overloading message size limits (typically 25 MB per message). Well, Dropbox has it too – with Yahoo Mail, Gmail and Outlook. To make it work, link the accounts.
In Yahoo Mail, click Compose to create a new message, then click the attachments icon (the paper clip with a down arrow). Choice “Share from Dropbox” and you will be prompted to link. You’ll also have the Save to Dropbox option when attachments arrive in new messages.
Use Dropbox as a download delivery system for sales.
If you’re starting a business selling downloads like MP3s, pictures or e-books, you can use Dropbox to deliver the files. Let’s say you are a great photographer. A family friend sees your portfolio and wants to buy a picture. You sell the image. It occurs to you that other people might be interested in your images, so you decide to put them up for sale.
You create a small website and make sales. Just send buyers the links to the purchased images in your Dropbox public folder so they can download them.
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