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Best Tips and Tricks for MS Word to Increase Productivity – Guide
When it comes to word processing, Microsoft Word is the gold standard. As part of the Microsoft Office productivity suite, more than a billion computer users depend on the program every day. That’s nearly one in 7 people across the planet – a magnificent number unmatched in the tech industry.
Although so many consumers use Microsoft Word, not everyone knows how to maximize program capabilities. Word is packed with many features that can help facilitate the creation of documents, reports and text files. And when your daily work becomes easier, you become more productive and more efficient – which should be the goal. final of any software.
These Microsoft Word tips and tricks are important because they increase your productivity in Office. Also, in my experience, these tips easily saves time to grab a cup of coffee.
Customize the Quick Access Toolbar
Customizing the Quick Access Toolbar can be great, especially if you often perform actions that are hidden under the many clickable options in the normal ribbon view.
I really can’t emphasize enough how much time you can save with keyboard shortcuts. You probably don’t realize it, but the time it takes to look at the mouse, move it where you need it, browse menu items, rearrange the mouse arm, etc., adds up very fast. Set aside 10 minutes every day to practice using keyboard shortcuts, not just for Microsoft Word, but for all the programs you use frequently. The more you practice, the easier they will become and you will find yourself using them more and more.
Rearrange bulleted or numbered lists
Rearranging bulleted lists, numbered lists, and outlines can be a direct headache. Fortunately, Word 2013 includes a very useful tool. feature to eliminate cutting and sticking.
Configure your collage formatting options
Pasting things into Word can be tricky and annoying, especially if you tend to paste things with defined formatting, numbered lists, bullets, images, videos, etc. One way to make it easier for you in the future is to set your collage options for the things you do most often.
Now that you are at the Advanced Options screen, scroll down until you see Cut, Copy and Paste options. Set the list options you like the most. Keep in mind that pasting with Ctrl-V will automatically format pasted items.
EX- Here’s what pasting settings should look like for someone who imports a lot of lists to standardize their formatting. Whenever text is taken from an external document, it will be text only. After all necessary texts / data are added, they will be formatted to match the destination file.
Fast formatting removal
We all have times when inconsistent document formatting causes a huge mess, and it seems like the more you try to fix it, the worse it gets. To quickly delete and resume all formatting in a document (and not worry about predefined styles or custom templates remaining intact).
In our example, after using Ctrl + Spacebar, all formatting was removed and the document title reverted to the default format of the style that was originally applied to it from the Styles list.
Adding video to your Word documents can enhance messages and create more engaging content. Embedding allows you to take videos from online sources and make them part of your document. HTML embed code instructs Word how to view video size, frame rates, thumbnail previews or the entire video, autoplay, loop, and more. Whether it’s training, researching, making lists or watching videos of cats, embedded media can make documents easier to understand and more interesting.
Compare multiple documents on one screen
If you often switch between multiple documents to compare, side by side feature can be a real time saver for you. This is great tip for Excel users too! To view two documents in the same window:
Edit PDFs in Word
Finally, a way to easily edit and extract information from PDFs! Open the PDF in Word and make the necessary changes; Taking things out, tinkering with things, anything. This really is one of my favorite time savers!
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