The Best Tips and Tricks for MS Word to Increase Productivity

Best Tips and Tricks for MS Word to Increase Productivity

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Best Tips and Tricks for MS Word to Increase Productivity – Guide

When it comes to word processing, Microsoft Word is the gold standard. As part of the Microsoft Office productivity suite, more than a billion computer users depend on the program every day. That’s nearly one in 7 people across the planet – a magnificent number unmatched in the tech industry.

Although so many consumers use Microsoft Word, not everyone knows how to maximize program capabilities. Word is packed with many features that can help facilitate the creation of documents, reports and text files. And when your daily work becomes easier, you become more productive and more efficient – which should be the goal. final of any software.

These Microsoft Word tips and tricks are important because they increase your productivity in Office. Also, in my experience, these tips easily saves time to grab a cup of coffee.

Customize the Quick Access Toolbar

Customizing the Quick Access Toolbar can be great, especially if you often perform actions that are hidden under the many clickable options in the normal ribbon view.

  • First, to find the Quick Access Toolbar, look at the top of the screen, next to Undo button. Any options you add to this toolbar will show up at the top, next to Undo, Retry, Save, etc.
  • To add a new option to the toolbar, you will need to navigate to the command’s normal location in the navigation ribbon and right-click to add it, as in the image below
  • If you can’t find the item you need in the top navigation, select More Commands from the list shown below. For this example, I’ll add Insert Header to the toolbar.
  • Change the pick commands from the list to ALL, find the option you want, click on it, click Add, and then click OK. Any commands you define up as such, it will now appear on your Quick Access Toolbar. You can reset default settings at any time.
  • keyboard shortcuts

    I really can’t emphasize enough how much time you can save with keyboard shortcuts. You probably don’t realize it, but the time it takes to look at the mouse, move it where you need it, browse menu items, rearrange the mouse arm, etc., adds up very fast. Set aside 10 minutes every day to practice using keyboard shortcuts, not just for Microsoft Word, but for all the programs you use frequently. The more you practice, the easier they will become and you will find yourself using them more and more.

    Rearrange bulleted or numbered lists

    Rearranging bulleted lists, numbered lists, and outlines can be a direct headache. Fortunately, Word 2013 includes a very useful tool. feature to eliminate cutting and sticking.

  • Click in the text area of ​​the marker you want to move up or down the list
  • With the cursor on the line you want to move, press Alt + Shift + UP or DOWN arrow to move the line
  • Configure your collage formatting options

    Pasting things into Word can be tricky and annoying, especially if you tend to paste things with defined formatting, numbered lists, bullets, images, videos, etc. One way to make it easier for you in the future is to set your collage options for the things you do most often.

  • To set pasting settings, go to File, Options, Advanced.
  • Now that you are at the Advanced Options screen, scroll down until you see Cut, Copy and Paste options. Set the list options you like the most. Keep in mind that pasting with Ctrl-V will automatically format pasted items.

    EX- Here’s what pasting settings should look like for someone who imports a lot of lists to standardize their formatting. Whenever text is taken from an external document, it will be text only. After all necessary texts / data are added, they will be formatted to match the destination file.

    Fast formatting removal

    We all have times when inconsistent document formatting causes a huge mess, and it seems like the more you try to fix it, the worse it gets. To quickly delete and resume all formatting in a document (and not worry about predefined styles or custom templates remaining intact).

  • Highlight or select all the text you want the formatting removed from
  • Press Ctrl + Spacebar to remove all formatting from the highlighted section
  • In our example, after using Ctrl + Spacebar, all formatting was removed and the document title reverted to the default format of the style that was originally applied to it from the Styles list.

    embed videos

    Adding video to your Word documents can enhance messages and create more engaging content. Embedding allows you to take videos from online sources and make them part of your document. HTML embed code instructs Word how to view video size, frame rates, thumbnail previews or the entire video, autoplay, loop, and more. Whether it’s training, researching, making lists or watching videos of cats, embedded media can make documents easier to understand and more interesting.

  • To embed a video, you will need either the video title or the embed code.
  • In the top navigation, click Insert – Online video.
  • Select the desired option from the search options or enter the embed code, found below most YouTube videos, at Share- Here is an example of an embed code
  • Compare multiple documents on one screen

    If you often switch between multiple documents to compare, side by side feature can be a real time saver for you. This is great tip for Excel users too! To view two documents in the same window:

  • Make sure the two documents you want to view are open.
  • Click View in the top navigation, then click View Tile.
  • The two documents will now be side by side for easy comparison and you can scroll both documents simultaneously.
  • To disable Synchronous Scrolling, click View in the top navigation, then click Synchronous Scrolling, located just below View Tile.
  • Edit PDFs in Word

    Finally, a way to easily edit and extract information from PDFs! Open the PDF in Word and make the necessary changes; Taking things out, tinkering with things, anything. This really is one of my favorite time savers!

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