This tip is about the how to organize and clean up cloud storage documents.. So read this free guide, How to organize and clean up cloud storage documents. step by step. If you have query related to same article you may contact us.
How to organize and clean up cloud storage documents. – Guide
The comfort of distributed storage makes getting back simple up your documents. However, unless you take the time to organize this space, it can immediately become tiresome trying to monitor everything.
You might require this report for work tomorrow, but right now you can’t find it among the 10,000 family photos and different things in the cloud. Does it look natural? Here is a system that will help you clean up your cloud, whether you’re using Box, Google Drive, Dropbox, OneDrive, or another service.
Set your default view
Create a skeleton of folders
Adding stars to frequently used files and folders
Take a look at the header on the left side called Shared With Me. Click on it and a mess of files and folders can appear. Don’t worry too much about them. If there’s something important in this batch of things, there are three useful things you can do with them:
Add a star. Adding a star to a file that has been shared with you does the same thing as adding a star to one of your own files. Makes it appear in the starred content list.
Save to Drive / move to a folder. Another option is to add the file to Google Drive and place it in a folder. You can right click on the file and select Move to. Then, in the window that appears, navigate to the folder where you want to keep this file. Another option that does the same thing is to select the item you want to save and click on the Google Drive icon at the top right of the screen. You will then have the opportunity to move it to the folder of your choice. Either way, you effectively create a shortcut to the shared file from the new location you choose. The file is still shared with everyone and still belongs to the original owner.
Make a copy. If you make a copy of a file that was shared with you, the new copy will be yours. And that’s it, a copy. It is no longer connected to the shared file, and the same people are no longer necessarily allowed to access it.
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