How to Change or Remove Primary Account from Outlook

Do you know how to Change or Remove Primary Account from Outlook? When using the Outlook email application, a user has the ability to add two or more accounts. In order to provide users with the ability to access all of their emails within a single application, this feature is available in Outlook. You are able to add a work account in Outlook as well as a Gmail account. In this case, the primary account is the one that was added first.

Outlook will display an error message that reads, “The primary Account cannot be removed unless it is the only account in profile.” This occurs when the user is migrating from one Exchange service to another. Before you can permanently delete the primary account, you must first delete all of the other Exchange accounts.

In the event that additional accounts are added to Outlook, those accounts are referred to as Secondary Accounts. In the event that the primary account is removed, the subsequent account will take its place. Consequently, when moving from one mail service to another, such as from Exchange Server to Office 365, it is necessary to first remove all accounts and then add the appropriate account. here are the steps how to Change or Remove Primary Account from Outlook.

What is a Primary Account in Outlook?

When it comes to managing your email experience, the Primary Account in Outlook is an extremely important component. Imagine that Outlook is your home, and that each of your email accounts in Outlook is a separate room. Your Primary Account is comparable to the primary entrance and the living room; it is responsible for establishing the general atmosphere and managing essential aspects such as security and access in general.

The main entrance and living room (Primary Account) are the rooms that define the overall atmosphere and functionality of your house (Outlook), despite the fact that you are free to visit and use other rooms throughout the house (Accounts).

How to Change or Remove Primary Account from Outlook

Change Primary Account from Outlook

On the Desktop App (Windows and macOS)

1. Open the Outlook desktop app.
2. Click on File in the top left corner.
3. Select Account Settings.
4. Click on Change Profile.
5. In the Choose Profile window, select the profile containing the account you want to make primary.
6. Click on Set as Default.
7. Click OK.
8. Restart Outlook.

On the Web Version (Outlook.com)

1. Go to https://outlook.live.com: https://outlook.live.com/ and log in.
2. Click on your profile picture in the top right corner.
3. Select View account.
4. Click on the email address of the account you want to make primary.
5. Your chosen account will now be the primary account used in Outlook.com.

Remove Primary Account from Outlook

1. Close Outlook and any dialogues connected to it.
2. Kindly press the Windows key + R and type control mlcfg32.cpl.
3. Type “Enter.”
4. Pick out Profiles to see them.
5. To make a new profile, click the “Add” button.
6. Add a profile name too.
7. To set up your new email account, use “auto Email Account setup” to enter your login information.
8. Return to the first Mail window.
9. Right-click on Always use this profile and pick your new profile from the list. This will make it the default choice.
10. Don’t forget to click “Apply” to keep your changes.
11. Last, just click Remove next to your old profile.

Reasons to Change or Remove Primary Account

1. Safety Concerns: Changing the main account is a safety measure to keep personal information safe if the account has been hacked or if there are worries about unauthorised access.
2. Concerns about privacy: Users may want to make a new primary account to protect their privacy, especially if they have shared private information on the old one. This happens a lot on social networks where people check their privacy settings again.
3. Rebranding or Personal Changes: People may go through big changes in their lives, like changing their name, career, or sense of who they are. When this happens, changing or deleting the main account gives them a fresh start and shows what has changed in their life.
4. Account Optimisation: People may want to improve their online presence by selecting the information, contacts, or actions connected to their main account. Changing or getting rid of the main account can help clean up your online image.
5. When Users Decide to Switch Platforms: Users may delete their main account from the current platform if they want to move to a different platform or service. This could be because of personal taste, changes to the platform’s rules, or the desire to check out new online places.
6. Account cleanup: Over time, old or useless information may build up in an account. Changing or deleting the main account lets users clean up, which keeps their online presence more up to date and useful.

Conclusion

Does the primary account you use for Outlook not allow you to delete it? If you want to keep your profile while you migrate from an internal Exchange server to the new Office 365, you will need to follow these steps. The primary account cannot be deleted, as indicated by the message that will be displayed to you. It is expected that loading a new email account with a new data file will override the preference for the previous primary account; however, this does not occur. In Outlook, the primary account is the account that is added to a profile for the first time.

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