How to Configure Gmail in Outlook

Today, in this article we will show you how to Configure Gmail in Outlook. Both Microsoft Outlook and Gmail have always been regarded as two distinct services that compete against one another. This perception has persisted for many years. In spite of the fact that comparing Outlook and Gmail is like comparing apples and oranges, the internet is filled with thousands of articles on the subject. On the other hand, both Microsoft and Google came to the conclusion that they need to collaborate on a project for the simple reason that it makes the lives of employees who rely on Outlook or Gmail for their daily work easier.

One step in that direction was taken when Google Workspace Sync was made available to users. Users are now able to integrate their Gmail accounts into Microsoft Outlook. The change enables employees to easily manage multiple Gmail accounts from a single location, saving them time and effort. Also, what else? You are able to check your email even when you are not connected to the internet, which is not possible with webmail services like Gmail. Here are the steps how to Configure Gmail in Outlook.

What is Outlook?

The most popular email client, Microsoft Outlook, can be used to send and receive emails by connecting to the email services provided by Microsoft Exchange Server. Access to contacts, emails, calendars, and task management are all features that can be accessed through Outlook. It is possible to use Microsoft Outlook as a stand-alone application; however, it is also included in the Microsoft Office suite and Office 365, where it is bundled with other Microsoft applications such as Excel and PowerPoint.

Personal users have the option of using Outlook as a stand-alone email client, while commercial users can take advantage of Outlook’s multiuser capabilities. Users have the ability to integrate it with Microsoft SharePoint, which enables them to collaborate with coworkers, send reminders, share documents and project notes, and more. There is a free version of Outlook that can be accessed through a web browser, but it has fewer features. Users who do not require the fully functional app have the option to go with that version rather than purchasing a subscription to Microsoft 365.

How to Configure Gmail in Outlook

1. Open Outlook.
2. Click File > Add Account.
3. Select Google and click Continue.
4. Enter your full Gmail email address and click Next.
5. You will be redirected to Google to sign in to your account.
6. After signing in, you will be asked to allow Outlook to access your Gmail account. Click Allow.
7. Outlook will start configuring your Gmail account. Once the configuration is complete, click Done.
8. Your Gmail account will now be added to Outlook and you will be able to view and manage your Gmail messages in Outlook.

Why configure Gmail in Outlook?

1. Unified Email Management: By configuring your Gmail account in Outlook, you can manage multiple email accounts from a single interface. This can include not only Gmail but also other email providers, allowing for a unified inbox and streamlined email management.
2. Offline Access: Outlook provides an offline mode, allowing you to access and work with your Gmail emails and attachments even when you’re not connected to the internet. This can be particularly useful for people who frequently travel or have unreliable internet access.
3. Advanced Email Features: Outlook offers advanced email features like rules, categorization, and better organization tools. You can create custom folders, set up rules to automatically sort emails, and apply various filters to your Gmail messages.
4. Calendar Integration: Outlook has a robust calendar feature that seamlessly integrates with Gmail. You can view and manage your Gmail calendar events and appointments directly within Outlook.
5. Task Management: Outlook provides task management and to-do list features, which can help you stay organized and manage your tasks alongside your Gmail emails.
6. Better Integration with Microsoft Office Suite: If you use Microsoft Office applications like Word, Excel, and PowerPoint, Outlook provides tight integration with these tools. You can easily attach files and share documents through your Gmail account.

Conclusion

It is necessary to have an app password that was generated from the Outlook official website in order to add your Gmail account to Outlook. Gmail uses a one-time password known as an app password to verify that the person accessing their email is actually the account owner. Through the activation of your two-factor authentication in Gmail, you will have access to your application’s password. Which version of Outlook you have can affect how you add your Gmail account to Outlook.

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