This tip is about the how to BCC Emails Automatically via Rules in MS Outlook. So read this free guide, How to BCC Emails Automatically via Rules in MS Outlook. If you have query related to same article you may contact us.
How to BCC Emails Automatically via Rules in MS Outlook – Guide
Many people have found that BCCing or CCing on emails you send can be one of the most useful things to keep track of all your emails. This works especially well if you want to remember to track a specific email. While many people understand that adding their own email address as a BCC is a handy way to keep their email in order, this is often overlooked when sending important emails. This could be one of the reasons why many people forget to follow up in an email, often leading to problems in the future. To avoid these problems, this blog post describes the step by step how to create a new rule for your inbox to automatically BCC or CC on emails you send.
Why BCC emails?
BCC stands for Blind Carbon Copy. Like CC (or “carbon copy”), BCC is a way to send copies of an email to someone else. However, unlike CC, in this case the primary recipient does not know that a copy has been sent to someone else.
With Microsoft Outlook rules, you can automatically blind copy someone every time you send an email to a person or group. For example, you might want your BCC or HR manager to properly document a correspondence with someone. In another case, a group BCC is a great way to send an email to many people (for example, a newsletter or a pamphlet) without giving everyone else access to contact information.
Creating a BCC Rule in Microsoft Outlook
Next, it’s time to create rules for BCC. There is no way to create automatic BCCs in Microsoft Outlook that only requires one step. It is still possible, however, by creating two separate rules
create a group
Next, we are creating a category, which will be used later to automatically send BCC emails:
The first rules stated that whenever you send an email to one or more people, it is assigned a category. Now it’s time to create a rule that will automatically forward incoming emails to another email. In this case, for yourself or for someone else.
Enable automatic forwarding
Before proceeding, be sure to click on the Sent folder of your email in Microsoft Outlook. Otherwise, this will not work.
Under these rules, when an email is sent to one or more people (rule 1), it ends up being forwarded to another person (or a group of people) via BCC (rule 2). You can adjust the rules at any time by going back to File > Info and selecting Manage Rules and Alerts.
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