How to Extract Data in Tables from PDF Files

This tip is about the how to Extract Data in Tables from PDF Files. So read this free guide, How to Extract Data in Tables from PDF Files. If you have query related to same article you may contact us.

How to Extract Data in Tables from PDF Files – Guide

This guide will teach you how to extract tables from PDF files including text, image, audio, video. As we all know, PDF format has become the normal format for document sharing and PDF documents are suitable for valid viewing and printing of business documents. Almost all office software like Microsoft Office, LibreOffice or OpenOffice.org have combined PDF format in them and all have done very useful work feature known as “Export to PDF”. Exporting to a PDF file is now very easy, but what about the process of converting back to tables?

Let’s say you’ve accepted a document in PDF format and want to get some information out of it. At first, the job seems to be quite easy, just copying from the source document and pasting in the destination. But things get complicated when you are dealing with a lot of data, this huge and immense will make your professional life chaotic. As it is appropriate to use dedicated tools or specialized frameworks to robotize all the work. They will not only increase your productivity but also save you time.

USING ONLINE CONVERTERS

The fastest way is to use online file converters to change the PDF file to any other desired document format. Several free online tools convert PDF to Excel to extract tabular data. Popular examples are cometdocs and Smallpdf. However, most of these tools only provide basic extraction capabilities.

Here it is how to extract tables from PDF files using Smallpdf:

Step 1: Visit the Smallpdf website.

Step 2: Select the conversion to be done.

Step 3: Drag the PDF file to be converted into the PDF converter.

Step 4: Once the file has been uploaded, click Convert to Excel.

Step 5: Click Download to save the PDF file to your device.

Step 6: Launch the downloaded Excel to confirm your table has been converted accurately.

EXTRACTION TABLES USING MICROSOFT POWER BI

Microsoft BI is another useful tool for extracting table data from PDF files. In particular, Power Query feature in Power BI makes it easy for users to import PDF files and extract table data within the document.

However, this only works for those with an Office 365 subscription. Alternatively, you will have to purchase a Power BI bundle separately.

The Power Query feature it is also available on the Power BI free trial. Here it is how to use it to extract tabular data:

Step 1: Download, install and launch Microsoft Power BI.

Step 2: Select Get Data on Home section of the application’s desktop.

Step 3: Click File and select PDF.

Step 4: Click Connect to browse to the location of the PDF file on your computer.

Step 5: Select the location of the PDF file to import it into Power BI.

Step 6: After the file is imported into Power BI, you should see a Browser with table and page numbers. Select the table number to load.

Step 7: Select Load to create the Table in Power BI.

USING MICROSOFT EXCEL

Microsoft Excel, like Power BI, has Power Query feature which can be used to load PDF files and extract tabular data. However, this feature it is only available in Excel 2016 or newer versions. It works like this:

Step 1: Start Microsoft Excel.

Step 2: Select the data on the ribbon.

Step 3: Select Get Data to launch the dropdown menu.

Step 4: Select from file and PDF.

Step 5: Select the location of the PDF file to import it into Excel.

Step 6: Once the file has been imported into Excel, you should see a Browser with table numbers, page numbers or a preview of the data inside the PDF. Select the table number to load.

Step 7: Select Load to create the table in Excel.

Final note

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