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Best Google Forms Tricks and Tips to Use It Perfectly – Guide
Google Forms extends the entire G Suite (formerly Google Apps for Work) process. They allow the creation of questionnaires and forms for websites. The data collected in this way goes directly to a spreadsheet that allows you to analyze the information collected continuously, as well as quickly making a summary of a particular survey or vote. If you have no experience creating online forms, our post on how to creating a Google Forms survey will take you up Speed up.
Google Forms is part of the Google Apps suite and is free for all Drive users. It became an instant hit due to its user-friendly approach and easy-to-use interface. While many users believe that Forms is a simple form-building application, there are many advanced applications features hidden in the depths of the surface.
Best Google Forms Tricks and Tips to use like a pro
What makes the G Suites tools so great is the amount of add-ons available. You can find a list of some of my favorite add-ons in this blog entry, Five Hacks for Google Sheets. Add-ons are easy to incorporate into Google Sheets. What some don’t know is that Google Forms also has add-ons.
Once you’ve mastered the essentials of forms, you MUST dive into add-ons. Add-ons are like apps for Google Drive. To become a true Forms Fanatic, you need to be familiar with add-ons for forms AND spreadsheets. Add-ons will help you work more efficiently and create automated systems. I use MANY different add-ons for different situations.
Use validation to collect better data
Your Google Form is only as good as the data it collects. If your data is a mess, it won’t be very useful. Many of the question types in Google Forms offer a setting called “answer validation”. Use it to require an answer to meet certain criteria. Google Forms, along with Docs, Sheets and Presentations, is part of Google’s suite of online app tools to help you get more done in your browser for free.
It’s easy to use and one of the simplest ways to save data directly to a spreadsheet, as well as being the best helper for Google spreadsheets. When you need to collect data for your spreadsheets, a form is your best friend. In this chapter, we’re going to take an in-depth look at Google Forms’ features, hidden tools and add-ons to help you make the forms you need in minutes.
Filter, sort and streamline your data
We use Google Forms to collect data. After someone submits a form, the information is dumped into Google Sheets… and things get interesting. A spreadsheet is an amazing tool for collecting and organizing information.
Sort – Sort a column in your spreadsheet to arrange your data alphabetically or numerically. This is basic but very useful. Filter – Filter your spreadsheet to isolate the information you want to see. For example, you can use the filter option to hide quiz scores for the first and third hour of class so that you can review the scores for the second hour.
Pivot – A pivot table allows you to look at your data from a different perspective. This is especially useful with things like test scores or survey information. For example, you can “powder” your data to see if 8th graders who had poor math grades also struggled in their ELA courses.
iFrame to use as a contact form anywhere
Please note that most sites have a contact page with a form to collect details such as your name, email ID and responses. You can easily create a robust form in Google Forms and paste it anywhere you like using an iFrame. Click on the Submit button button at the top to start. A solution to this is to embed using an iframe. But if you’ve ever tried using the Formstack iFrame builder, you know that it comes with a scrollbar that requires users to scroll to fill out the form.
For many, this can be challenging from a user experience standpoint. The good news is that the scrollbar is easy to remove. With a few quick and easy changes, you can make your iFrame form appear seamlessly on your website.
Click on the code icon (two closed arrows) to locate the iFrame code. You can change the form size here by changing the width and height at the bottom of the screen.
Receive email notification for each response
Don’t try this if you’re expecting a lot of answers. This will flood your inbox, but if you want it anyway, go ahead. Click the Response tab and select the three-dot menu that says More.
Click More (three dot icon) button on the Replies tab and select Receive email notifications for new replies. The email address you’ll receive responses to is the account address you use to log in to Google Forms.
If you want to receive email notifications when someone submits your form, you can set this up in just two clicks
Grade students automatically
This is for teachers, because of which I am where I am. Most of you are already using Google Forms to collect responses and whatnot. What some of you may not know is that you no longer need to grade students. Google Forms will do this automatically.
You can create questions with answers here and one of them would be the correct answer. Enter the marks or points that answering correctly will give them. Once the quiz is complete, students will see an option to view the score. There is a template called Blank Test in the Templates section in Education that will make your job even easier.
Adding Conditional Logic
Conditional logic will help you create complex forms that will change future questions based on the answers. For example, are you male or female? Depending on the answer, you can direct the respondent to another set of questions.
Click the three-dot menu icon next to the question and select Go to section based on answer. This is how you can start adding conditional logic to Google Forms.
Adding Complex Scripts
If you are a programmer and you know how to write a script or find one on the web and want to use it, there is a way. Google Forms does not support scripting directly, but it does provide an option.
Click the form menu icon in the upper right corner and select Script Editor. You will see a blank area for entering codes. Go, do your job.
Edit after sending a reply
It happens to all of us. We send a wrong answer or choose the wrong option and send it quickly, only to realize our mistake later. Open Settings again and from the General tab, scroll to the bottom of the page to select the Edit after submit option. Please note that users do not need to log in to their Google account to edit their reply or reply.
Create sections and pages
Creating a long format can be a bad idea. Consider breaking it down into pages and sections. This will allow you to separate the form into different sections based on question categories and give users a break.
Just click on the two vertical boxes icon at the bottom of the screen to enter a section in Google Forms. You can then move the questions between these sections or add new ones whenever you like. You can also add a header and description to this newly created section.
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