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Best Tips to Manage and Use Google Drive Folders – Guide
If you’ve always used Google or any of its services, you’ve probably already come across Google’s excellent cloud storage solution, Google Drive; But how does Google Drive work? In this article, we’ll cover the basics of what it is and what it’s used most often for. we will also learn how to use Drive to create and collaborate on documents with Google Docs, Sheets and Slides – Google’s answer to Microsoft Office Online. We’ll also look at how Gmail and other apps use Google Drive’s special teamwork environment.
Drive is the most popular cloud service in the world. In fact, anyone with a Google account automatically gets a Drive account too. This means that if you’re a Google user, you won’t have to go through the hassle of creating a separate account for your online storage. This makes Disk a convenient solution for anyone who needs to upload and share files online. If you’re curious about every aspect of it, you can read our full Google Drive review. If not, read on for more details on how Google Drive works and How to use it to up your files and keep your computer free of clutter.
Google Drive is a cloud storage service and, like all cloud services, its main function is to take some of the load off your hard drive. Cloud storage works by sending your files to your remote server – or “cloud” – to release up space on your computer. This leaves more room on your device for more important things like installing bigger games and apps.
Loading and creating files
To access files on Google Drive, you must upload them. There are two ways to upload files from the web client and both are straightforward. The first method is the simpler of the two and involves dragging the file or folder from your desktop and dropping it into the browser window. The second option is to click on the “New” button button in the upper left corner of the screen and select “Upload from file” or “Upload from folder”.
You can also use “New” button to create a new file, document, spreadsheet or presentation. Depending on your needs, just click on the app from the dropdown menu. All new files are automatically saved and can be accessed from your Drive.
Managing and organizing files and folders
Once you have enough files, you can organize them. As you organize files on your desktop, the easiest way to manage your disk is to create folders. To create a new folder in the web interface, navigate to your Drive and click “New” and then “Folder”. After naming your folder, you will be able to drag and drop files into the folder, which can be found under “My Drive” in the left-hand pane of the screen.
If you no longer need a file and want to keep your disk organized, the easiest way to delete a file is to right-click the file. This will bring up a context menu. From there, select “Remove”. Alternatively, you can select the file you want to delete and click the Trash icon in the upper right corner of the screen.
Sharing files and folders
One of the biggest features Google Drive is the ability to share files and folders with others. From sharing videos to entire Drive folders, Drive makes sharing easy. To share a Google Drive file or folder, right-click to open up the context menu and then click “Share. ”
From there, you can add contributors using their email addresses and decide whether people can edit the file, comment or just view it. Any file created in Drive has the option of being edited by multiple people at the same time, meaning you’ll be able to collaborate with others in real time.
Organize folders by color
Adding color to folders can help you identify files faster and provide other ways to organize Google Drive. As you can see in the images above and below, the folders are colored. In addition to being more attractive than old gray, you can assign meaning to specific colors.
On the main page, you will see all files and folders currently stored in your Google Drive account. If you already have a Google Drive folder ready to share, skip to step 7. To create a new folder, click the New button button in the upper left corner of the screen, below the Google Drive logo.
From the New drop-down menu, click Folder at the top of the list. If you already have a folder on your computer that you want to upload in its entirety, you must choose the Upload folder option in this menu. Enter a name for your folder in the pop-up and click Create. You will see the newly created folder appear in My Drive – click to open it.
Open the folder you want to share. Then click on the folder title at the top of the screen, above the list of files in your folder. From the drop-down menu, click Share. No pop-up, under Share with people and groups, you can enter the email addresses of everyone you want to send your folder to.
Importing files from other services
Google allows users to import documents and spreadsheets from other services such as – Dropbox (this link must allow direct import), OneDrive and other commonly used services.
There are even apps that guarantee automatic file synchronization. It’s worth taking a look at them and deciding which one is right for you.
Offline access to Google Drive
another great tip from Google is the ability to perform tasks offline without having to be connected to the internet. To enable this feature, simply open your browser and go to drive.google.com. You should see a notification informing you whether you have previously downloaded the files for offline access or not (if not, just click “Enable Offline”).
To recover all changes made in offline mode, make sure you are connected to the Internet and then log back into your account. You might also consider using Google Drive for Desktop as a great tool to save files that are on your computer directly to the cloud.
Desktop drag and drop
Using drag and drop is another great way to move content from your desktop to Google Drive or vice versa. All you have to do is click on the specific file and drag your mouse, holding it down, until you reach the destination in Google Drive where you want to drop it. Once there, just release the mouse button.
This can also be done on a specific document. For example, if you’re on Google Docs, you can go to File > Open. When the resulting pop -up show menu up, you can press the Upload button button and drag and drop the desired file to import it.
If you find that uploading files to Google Drive is taking too long, check if you can up your Google Drive updates for faster upload times.
Online document sharing made easy
Have you thought about how to share a document with others when you’re online and working on it? Well, there is an easy solution to this popular problem.
All Google Drive services allow users to share documents in real time and make changes at the same time. This ensures that everyone is up updated with all changes and also saves your precious time. You can also chat while working together on a document, so there’s no hassle during communication.
You can share a document with others and even allow them to make changes. Google Drive-specific services allow you to see who edited the document, what they changed when the changes were made, and what their comments are.
Final note
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