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Benefits of having a CMMS in an Organization – Guide
In the modern age of virtual voice assistants, self-driving cars and smartphones, it makes no sense to do something as important as maintenance manually. Fortunately, there is software for that! The benefits of CMMS software go beyond maintenance of work equipment to create a safer work environment and maximize revenue. A computerized maintenance management system (CMMS) centralizes and simplifies maintenance activities. It helps manage usage of available devices and assets such as vehicles, machines, communications and infrastructure. Computerized maintenance management systems combine multiple maintenance processes into one system, improving equipment productivity and performance by removing manual elements from the line of maintenance responsibilities.
A CMMS offers several benefits not available when using simple spreadsheets or other manual maintenance tracking processes. The centralized nature of a CMMS and the automation it provides provide efficiency in planning, recording, collecting and managing data and overall productivity. Along with this functionality comes a multitude of benefits for any business, from increased manufacturing productivity to increased uptime and customer satisfaction.
Benefits of a CMMS
Organized maintenance schedule
Whether maintenance needs to be performed on massive mechanized equipment or tenant pipelines, a CMMS supports an installation by simplifying maintenance scheduling. Some CMMS software even allows fine-tuning of schedules for each type of maintenance an organization uses and supports a large number of different schedules.
Scheduling organization becomes more useful when an organization employs different maintenance strategies at the same location. A CMMS makes it easy for managers to get an overview of their maintenance strategies—such as reactive versus proactive maintenance—and drill down into specific strategies to see how tasks are performing.
Real-time asset information
Without a CMMS, it’s difficult to get an overview of all the assets in a facility. A CMMS allows the user to view a wide variety of assets, often color-coded or symbolizing different asset health states, making it much easier to quickly understand the overall health of the facility.
This also makes it particularly easy to locate problem areas within a facility. By looking at one area of a facility in relation to all others, a maintenance manager can identify where their maintenance attention is most needed. For example, in UpKeep you can filter work orders by area within the facility. Areas with higher priority work orders can be prioritized over other areas when there is a large maintenance backlog and shortage of manpower.
Service orders and requests
Before the advent of the CMMS, work orders involved a huge amount of paperwork, classification, and physical file structures. CMMS software seeks to make work orders a more easily categorized system that allows employees to submit work requests and managers to track those requests. Work orders can be assigned within the program to the correct technician or team for completion.
Depending on the CMMS, work orders can even be created automatically when certain conditions are met (cycle counts for a machine, work requests submitted by specific people, and even measurements read by condition monitoring sensors).
Safer and healthier facilities
A CMMS can help a facility track the health and safety of its employees by serving as a database of safety-relevant materials such as material safety data sheets and inspection checklists. Some CMMS programs process employee injury reports, allowing a facility to learn from its mistakes and create a safer work environment.
Enhanced security compliance through auditing systems
Ultimately, a facilities manager needs to remember many things on a day-to-day basis. The purpose of a CMMS in this case is to automate or simplify tasks that would otherwise require constant monitoring and time-consuming data analysis. This also serves to reduce the amount of things a maintenance team has to remember. Over time, the installation becomes more reliable and automated, giving maintenance staff time to address critical priority issues.
Assists in the longest possible machine uptime
On the shop floor, asset health is at the heart of production, and CMMS software provides a centralized way to visualize, diagnose and improve asset health. By automating PM/PdM schedules and providing high-level factory views, managers can create a productive manufacturing environment, ensuring maximum uptime.
Facilitates the knowledge load of maintenance technicians
Within a CMMS you can store PDF versions of users guides per asset. A mobile-based CMMS allows technicians to access these manuals on-site and provides step-by-step instructions and documentation for repair procedures. This significantly reduces knowledge-based human error. In addition, PM/PdM tracking easily creates process and task documentation. With a CMMS, historical information about failures is also easily accessible.
Improves compliance with manufacturing and safety regulations
With all the data tracking capabilities that a CMMS allows, facility managers can make responsible device decisions to improve compliance with rules and regulations. Above all, this ensures the safety of your employees. In addition to tracking data, a CMMS platform orchestrates blocking and tagging procedures for asset events that can also prevent breaches.
On the shop floor, asset health is at the heart of production, and CMMS software provides a centralized way to visualize, diagnose and improve asset health. By automating PM/PdM schedules and providing high-level factory views, managers can create a productive manufacturing environment, ensuring maximum uptime.
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