How to share Outlook calendar on PC and Phone

This article will show you how to share an Outlook calendar on PC and Phone. Microsoft Outlook services are used by many companies traversing remote and hybrid models to aid in communications, collaboration, and productivity. Getting everyone into a meeting at a convenient time can be tricky depending on where your employees are located. Meetings and events can be coordinated by sharing your calendar with coworkers. The majority of businesses and professionals use Outlook to connect with key stakeholders in their operations. More importantly, you can let people know about your schedule using this Microsoft personal information manager software system’s calendar capabilities and functions.

This is a quick way to let your coworkers know when they can reach you. You can also share extra data and files that are related to the calendar. Want to let your family, friends, and coworkers know when you have free time by sharing your schedule? The easiest way is to share your Outlook calendar with them. You will have different options if you use an Exchange Server account at work or a private POP3/IMAP account at home, if you use a desktop application that you install locally or Outlook Online, and so on. These steps will show you how to share Outlook calendar on PC and Phone.

What is Outlook Calendar?

Outlook Calendar is a part of Microsoft Outlook that lets you make appointments and keep track of things. It works with email, contacts, and other features. It lets you make and keep track of tasks, events, and appointments. You can also tell other people about your calendar and see what other people have planned. To send and receive emails using Microsoft Exchange Server email, Microsoft Outlook is the best email client. Outlook also lets you manage your contacts, emails, calendar, and tasks.

You can use Microsoft Outlook by itself, or you can get it as part of the Microsoft Office suite or Office 365, which also has Microsoft Excel and PowerPoint. Outlook can be used as a personal email client on its own, or it can be used by multiple people in a business setting. It can be linked to Microsoft SharePoint so that users can share files and project notes, work together on projects, send reminders, and more.

How to share an Outlook calendar on PC and Mac

On PC:

1. Open Outlook on your PC.
2. Click on the “Calendar” icon at the bottom left corner of the Outlook window. This will open the Calendar view.
3. In the navigation pane on the left side, right-click on the calendar you want to share and select “Properties.”
4. In the Calendar Properties window, go to the “Permissions” tab.
5. Click on the “Add” button to add people with whom you want to share the calendar.
6. Enter the email addresses of the people you want to share the calendar with and click “OK.”
7. In the Permissions tab, select the appropriate permission level for each person you added (e.g., “Reviewer,” “Editor,” etc.).
8. Click “OK” to save the changes and close the Calendar Properties window.
9. Outlook will send an email invitation to the people you added, allowing them to access the shared calendar.

On Mac:

1. Open Outlook on your Mac.
2. Click on the “Calendar” tab at the bottom of the Outlook window to open the Calendar view.
3. Find the calendar you want to share in the left sidebar and right-click on it.
4. From the context menu, select “Sharing Permissions.”
5. In the Sharing Permissions window, click the “+” button to add people with whom you want to share the calendar.
6. Enter the email addresses of the people you want to share the calendar with and click “Add.”
7. Select the appropriate permission level for each person you added (e.g., “Can view all details,” “Can edit,” etc.).
8. Click “OK” to save the changes and close the Sharing Permissions window.
9. Outlook will send an email invitation to the people you added, allowing them to access the shared calendar.

How to share an Outlook calendar on Phone

1. Open the Outlook app on your phone.
2. Tap on the “Calendar” tab at the bottom of the app to open the Calendar view.
3. Find the calendar you want to share and tap on it to open it.
4. Look for the share or settings icon (usually represented by three dots or a gear symbol) and tap on it.
5. In the options menu, select “Share Calendar” or a similar option.
6. Enter the email addresses or names of the people you want to share the calendar with. You can also choose recipients from your contacts list.
7. Choose the appropriate permission level for each person you added (e.g., “Can view,” “Can edit,” etc.).
8. Tap on the “Send” or “Share” button to send the invitation.
9. Outlook will send an email invitation to the people you added, allowing them to access the shared calendar.

Why share your Outlook calendar?

1. Scheduling and Coordination: Sharing your calendar allows others to see your availability, making it easier to schedule meetings, appointments, and events. This can improve overall time management and coordination.
2. Collaboration: In a work environment, sharing calendars with colleagues or team members enables better collaboration. Team members can see each other’s schedules, making it simpler to plan projects, allocate resources, and set deadlines.
3. Transparency: Sharing your calendar promotes transparency in both personal and professional settings. This transparency can help build trust and ensure that everyone is on the same page regarding commitments and availability.
4. Family Planning: In personal life, sharing your calendar with family members can help in coordinating family events, school schedules, and personal commitments. It ensures that everyone is aware of each other’s plans and can make arrangements accordingly.
5. Meeting Invitations: When you send meeting invitations or event invitations through Outlook, sharing your calendar ensures that recipients can check their availability and respond to your invitations promptly.
6. Delegate Tasks: In a business context, you may need to delegate tasks or responsibilities to others. By sharing your calendar, you can delegate specific events or appointments, allowing others to manage them on your behalf.

Conclusion

It’s important for your calendars to sync across all of your devices when you’re on the go. You could miss important meetings or report due dates if this task doesn’t work perfectly every time. Many business people use both the iPhone and Microsoft Outlook. If this sounds like you, you know how hard it can be to get the two packages to work together. Microsoft and Apple have always been fierce rivals in a crowded market, unwilling to give up ground to the other.

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