How to Orga­nize Notes Effec­tive­ly in OneNote

How to Orga­nize Notes Effec­tive­ly in OneNote

This guide is about How to Orga­nize Notes Effec­tive­ly in OneNote. So read this free guide, How to Orga­nize Notes Effec­tive­ly in OneNote. If you have query related to same article you may contact us.

How to Orga­nize Notes Effec­tive­ly in OneNote – Guide

Microsoft’s OneNote is a surprisingly versatile tool for jotting down and organizing notes, random facts, and anything else that doesn’t fit in an organized spreadsheet or database. So that you don’t turn into a virtual trash drawer, take advantage of hierarchies of pages and outlines, sections and groups of sections and notebooks. I’ll walk you through these basics and then show you my other favorite. features.

I’m focusing on OneNote 2016 here – the version that ships with current versions of Microsoft Office, whether you’re using the desktop or Office 365 version. The exact commands described below may vary slightly from earlier versions of Office. There is also a limited free version that comes with Windows 10, which can be downloaded on earlier versions of Windows.

Organize Your OneNote Notebook

How you organize notebooks depends on individual preferences. You can collect everything you want to remember in a notepad and have the search function. Or you can create a separate notebook for each project or subject.

You can create multiple sections or merge them into section groups. You can also indent pages two levels deep for greater organization. OneNote offers everything for users obsessed with order.

General Strategy

  • Do you want to share a notebook with another person or a team? Create a dedicated notebook for this purpose.
  • Is your notebook likely to be full of pictures, videos or attachments? There may be sync speed issues and reliability issues.
  • You will access the notebook in OneNote mobile application? A smaller targeted notebook works better on slow connections and requires less storage.
  • Purpose of creating a notebook? Align your notebook with any general note-taking goal.
  • Top Points About OneNote Laptops

  • Renaming a notebook can break syncing with OneDrive. Instead, you can give it a nickname. Right-click a notebook, click Nickname Notebook, and type its name.
  • Notebook colors allow you to quickly identify a notebook in the Notebook list. Right-click on a notebook and choose a color from the Notebook Color option.
  • If you work with a lot of notebooks, the list can get cluttered. You can close them at any time and open them later. Right-click a notebook and choose Close this notebook.
  • You can delete notebooks from OneDrive only. Go to the Documents folder. Click the checkbox next to a OneNote document and click Delete.
  • OneNote uses a proprietary sync protocol that works only with OneDrive. But you can backup a notebook to Google Drive.
  • Methods for structuring your OneNote notebook

    It is always advisable to create separate notebooks for personal and work projects. You can sync them to OneDrive or choose SharePoint for your work notebook; it’s your choice.

    In addition, you can create a notebook for any subject you want to learn, such as a diary, and notebooks for school or university tasks, among other things. Now, you can place any number of sections, pages and even sort them. If you are not satisfied with the structure, you can adjust the section groups, subpages or move your material to a new notebook.

    System for Organizing Information

    PARA stands for Projects, Areas, Resources and Files. It is an organizational system that uses these four top-level categories to organize information.

  • A project is a series of tasks linked to a goal with a deadline.
  • The area of ​​responsibility consists of tasks with a set of standards that you must maintain over time. There is no deadline for the tasks, but they are important.
  • A resource is a topic of continuing interest.
  • And Archives include completed items from the other three categories.
  • Using the PARA System in OneNote

    First, you must define your projects. Write them down on a piece of paper, away from the restrictions of any note-taking application. You can use different apps like Asana, Zoho, Basecamp, Google Drive, etc. to manage your personal and work projects

    Rather than linking to each application’s unique organizational scheme, you can use a common TO system to copy the same list of projects into every tool you use. This allows you to leverage the unique strengths of each application while using the same list of projects across all interfaces.

    With this system, you can also separate actionable and non-actionable information. This allows you to filter the flood of information coming your way and focus only on actionable tasks.

    In my case, OneNote is great for taking notes, Todoist for the task manager, and Google Drive for keeping project files in sync on the machine.

    Crosslink notebooks

    OneNote has a simple built-in wiki system. With it, you can make connections to other notes in the same section or in another notebook. You can also link to a web page, Office documents, and other resources.

    And if you do a TOC at the top level, you can link to pages with any notebook. You must do this manually as there are no add-ons available for OneNote on Windows 10.

    Notebook size and its effects

    If you use the OneNote app with the right strategy, a notebook that’s 2–3GB in size shouldn’t cause any problems. here are some tips you can follow.

  • Do not place multiple PDF prints in the same notebook: printing (100MB or more) and OCR processing can slow down the indexing process and sync speed.
  • Don’t overload a notebook with unnecessary media content: upload it to Youtube or Vimeo, then embed it.
  • Page versions can affect notebook size: right-click a page and choose Page Versions. Delete the older version of a content-heavy page.
  • Search for notes in OneNote

    It’s easy to search your notes no matter where you store them in a notebook. Press Ctrl + F or click the magnifying glass icon next to the navigation button button. In the search box that appears, type a search word or phrase and press Enter.

    Final note

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