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How to Organize Notes Effectively in OneNote – Guide
Microsoft’s OneNote is a surprisingly versatile tool for jotting down and organizing notes, random facts, and anything else that doesn’t fit in an organized spreadsheet or database. So that you don’t turn into a virtual trash drawer, take advantage of hierarchies of pages and outlines, sections and groups of sections and notebooks. I’ll walk you through these basics and then show you my other favorite. features.
I’m focusing on OneNote 2016 here – the version that ships with current versions of Microsoft Office, whether you’re using the desktop or Office 365 version. The exact commands described below may vary slightly from earlier versions of Office. There is also a limited free version that comes with Windows 10, which can be downloaded on earlier versions of Windows.
Organize Your OneNote Notebook
How you organize notebooks depends on individual preferences. You can collect everything you want to remember in a notepad and have the search function. Or you can create a separate notebook for each project or subject.
You can create multiple sections or merge them into section groups. You can also indent pages two levels deep for greater organization. OneNote offers everything for users obsessed with order.
Top Points About OneNote Laptops
Methods for structuring your OneNote notebook
It is always advisable to create separate notebooks for personal and work projects. You can sync them to OneDrive or choose SharePoint for your work notebook; it’s your choice.
In addition, you can create a notebook for any subject you want to learn, such as a diary, and notebooks for school or university tasks, among other things. Now, you can place any number of sections, pages and even sort them. If you are not satisfied with the structure, you can adjust the section groups, subpages or move your material to a new notebook.
System for Organizing Information
PARA stands for Projects, Areas, Resources and Files. It is an organizational system that uses these four top-level categories to organize information.
Using the PARA System in OneNote
First, you must define your projects. Write them down on a piece of paper, away from the restrictions of any note-taking application. You can use different apps like Asana, Zoho, Basecamp, Google Drive, etc. to manage your personal and work projects
Rather than linking to each application’s unique organizational scheme, you can use a common TO system to copy the same list of projects into every tool you use. This allows you to leverage the unique strengths of each application while using the same list of projects across all interfaces.
With this system, you can also separate actionable and non-actionable information. This allows you to filter the flood of information coming your way and focus only on actionable tasks.
In my case, OneNote is great for taking notes, Todoist for the task manager, and Google Drive for keeping project files in sync on the machine.
OneNote has a simple built-in wiki system. With it, you can make connections to other notes in the same section or in another notebook. You can also link to a web page, Office documents, and other resources.
And if you do a TOC at the top level, you can link to pages with any notebook. You must do this manually as there are no add-ons available for OneNote on Windows 10.
Notebook size and its effects
If you use the OneNote app with the right strategy, a notebook that’s 2–3GB in size shouldn’t cause any problems. here are some tips you can follow.
Search for notes in OneNote
It’s easy to search your notes no matter where you store them in a notebook. Press Ctrl + F or click the magnifying glass icon next to the navigation button button. In the search box that appears, type a search word or phrase and press Enter.
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